Firearms on Campus
In accordance with Tennessee State Law, no firearms shall be permitted on the WSCC campus or worn by a WSCC student or employee at any time other than the exceptions listed below:
WSCC Campus Police shall wear firearms in accordance with institutional policy.
Full-time peace officers on campus either in a student or visitor status may carry a firearm if required by local departmental regulations. Specifically, full-time uniformed peace officers are authorized to wear their arms in accordance with their uniform regulations; however, plain clothed peace officers must wear clothing which will permit the complete concealment of their firearms at all times. At no time will such firearms be visible.
Freedom of Expression
Walters State Community College considers freedom of inquiry and discussion essential to educational development and recognizes the right of students to engage in discussion, exchange thought and opinion, and speak freely on any subject in accord with guarantees of our state and national constitution. In addition, Walters State strives to develop in students a realization that citizens not only have the right, but also the obligation, to inform themselves regarding issues and problems of the day, to formulate standards regarding these, and to give expression to their views. In discharging these rights and obligations, however, students must also recognize their responsibilities to other individuals, to the college and its constituency, and to the state and nation. Walters State takes pride in the fact that its campus is open to free discussion and the examination of views with the condition that such discussion be accompanied by peaceful conditions consistent with a scholarly nature of an academic community.
Health and Accident Insurance
Walters State Community College offers a non-compulsory health and accident policy which will provide protections for students at a very low rate. The college is offering this group insurance as a service to you because the rates are lower than for individual policies. Policy information is available in the office of the vice president for Student Affairs.
Students are urged to participate in this group policy. Students participating in physical education classes, intramural activities and sports clubs are strongly encouraged to purchase this policy. This policy does not provide coverage for students while they are participating in intercollegiate competition or practicing for such competition.
Nondiscrimination on the Basis of Sex
Walters State has developed a policy of reaffirming the fact that the college does not discriminate on the basis of sex in the educational programs or activities which it operates. The college’s policy is as follows:
It is the policy of Walters State Community College not to discriminate on the basis of sex in the educational programs or activities which it operates, including employment therein and the admission of students thereto, and Walters State Community College is required by Title IX of the Education Amendments of 1972, and regulations issued pursuant thereto (45 C.F.R Part 86) (and by Section 799A and 845 of the Public Health Service Act and regulations) issued pursuant thereto not to discriminate in such manner. Inquiries concerning the application of the Acts and the regulations to Walters State Community College may be referred to the President or the executive director of Human Resources/Affirmative Action Officer.
Search and Seizure
State law provides that students and their property on the Walters State Campus may be searched and where necessary seized on the basis of a determination of probable cause. Probable cause may be found where the facts and circumstances within college administrators’ knowledge and of which they have reasonable trustworthy information are sufficient in themselves to warrant a search in the belief that a violation of the college’s regulations has been or is being committed. The decision to implement a search of a student or property will be made by either the vice president for Student Affairs or the President in that order and should be based upon a signed statement (warrant if possible) by a person setting forth in detail the facts and circumstance justifying the search, and where based in whole or in part on hearsay evidence, stating the underlying circumstances from which the person concluded that the third person was creditable or information reliable.
In exceptional circumstances a search may be made without a warrant, and college personnel may proceed with the search without a written authorization. Such circumstances are limited to those where the fruits of violation of the college’s regulation on contraband can be said to be in imminent danger of disappearance, destruction, or removal.
When the student voluntarily consents to a search, no written authorization for the search is required. A voluntary consent in writing will be requested, however, from the student. In addition, in all cases where a search is to be made of a student’s property or premises, the student should be present for the search whenever possible.
In the event that police or other law enforcement officials not employed by the college request permission to search for a student or property, the college will not consent to the search unless the officials have a search warrant for that particular student or property. All questions concerning this subject should be directed to the office of the vice president for Student Affairs or to the President of the college.
Walters State Community College is committed to providing its faculty, staff and students with an environment free from implicit and explicit coercive sexual behavior used to control, influence, or affect the well being of an individual at the college. Sexual harassment of any person is inappropriate and unacceptable and is grounds for disciplinary action. It may also, depending on its nature, constitute a violation of federal law. Any student who has a complaint regarding sexual harassment may contact the vice president for Student Affairs for information and assistance relative to the procedure for review of the complaint.
Walters State has established procedures for receiving and responding to student’s issues and complaints. Grade appeals are resolved through the vice president for Academic Affairs. Academic integrity violations are reviewed jointly by the vice presidents for Academic Affairs and Student Affairs. All other student complaints including: student discipline, disclosure of student records, sexual harassment complaints, disability accommodations, racial harassment and discrimination are resolved through the vice president for Student Affairs. If a student has any question about the applicable procedure to follow for a particular complaint, they should consult with the vice president for Student Affairs. In particular, the vice president for Student Affairs should advise a student if some other procedure is applicable to the type of complaint a student has expressed.
Initially, students are encouraged to attempt to resolve complaints informally with the appropriated faculty or staff member, director, department head, dean, or vice president to facilitate an informal resolution. If informal resolution is unsuccessful, or if the student does not pursue information resolution, the student may file a written complaint to the vice president for Student Affairs.
- The written complaint to the vice president for Student Affairs shall be filed within 30 calendar days of the alleged issue unless there is good cause shown for delay, including but not limited to delay caused by an attempt at informal resolution. The written complaint shall be specific as possible in describing the issue of complaint.
- The vice president for Student Affairs shall promptly notify the individual(s) of the complaint filed against them, with emphasis on stating that the filing of the complaint does not imply any wrongdoing has occurred and that they (the defendant) must not retaliate in any way against the student who has filed the complaint.
- Once the written complaint is received and reviewed, the vice president for Student Affairs will consult with the appropriate vice presidents, dean, directors, department heads, faculty and/or staff.
- The vice president for Student Affairs shall separately interview the complaining student, the alleged perpetrator and other persons to the extent necessary to conduct the investigation. If the vice president believes it would be helpful, he or she may meet again with the student and the alleged perpetrator after completing the investigation in an effort to resolve the matter. The complainant and the defendant have the right to have a representative (student government representative or attorney) present during the initial meeting, the interview and any post-investigation meeting.
- At the conclusion of the investigation, the vice president for Student Affairs shall issue a written report setting forth his or her findings and recommendations. In ordinary cases, it is expected that the investigation and written report should be completed within 30 days of the date the complaint was filed.
- If either the student or the alleged perpetrator is not satisfied with the report of the vice president for Student Affairs, the student or defendant may file a written appeal to the college president within 10 calendar days of receiving the report. The president may choose to establish an Appeals Committee to review the findings of the report by the vice president for Student Affairs. The Appeals Committee may or may not choose to conduct another investigation following the review of the written report. The Appeals Committee shall make their recommendation to the president within 20 calendar days of receiving the appeal.
- After the president’s review, if the complaint is still not resolved, the student will be advised that he/she can contact the Tennessee Board of Regents (TBR) via electronic forms available on the TBR website: https://www.tbr.edu/contacts/submitting-comment-complaint-or-request. You may also contact the TBR by phone, 615-366-4400; or mail, 1415 Murfreesboro Road, Suite 350, Nashville, TN 37217-2833. Under Tennessee’s open records law, all or parts of complaints will generally be available for review upon request from a member of the public.
- General Comments, Complaints & Requests - This form is used to provide your opinion, general comments, complaints or requests not related to fraud/waste/abuse or program integrity (accreditation/state law) after you have attempted to resolve them with the institution.
- Program Integrity Student Complaints - Use this form only if you have a concern or complaint related to an institution’s accreditation or a violation of state law, and only after you have attempted to resolve your concern with the institution.
- Students with complaints should follow the outlined grievance procedures in the institution’s catalog. If the complaint is not resolved at the institutional level, students may send the complaint, in writing, to Postsecondary State Authorization Staff.
- In the event the complaint filed by the student related to a Family Educational Rights and Privacy Act (FERPA) issue, complaints of violation by the institution may be filed with the Office of the Secretary, United States Department of Education.
Complaints Related to Accreditation
Students or prospective students who wish to file a complaint related to accreditation or regarding violations of state law not resolved at the institution may submit a Student Complaint Form to the Tennessee Board of Regents at 1415 Murfreesboro Road, Suite 350, Nashville, Tennessee 37217-2833, or by going on line and filling out the form electronically at www.tbr.edu/contact/default.aspx. Under Tennessee’s open records law, all or parts of complaints will generally be available for review upon request from a member of the public.
Complaints regarding accreditation can also be made by contacting the Southern Association of Colleges and Schools Commission on Colleges, 1866 Southern Lane, Decatur, Georgia 30033-4097, telephone: 404-679-4500 (www.sacscoc.org).
Complaints of fraud, waste or abuse may be made by email at firstname.lastname@example.org or by calling the Tennessee Comptroller’s Hotline for Fraud, Waste and Abuse at 1-800-232-5454.
Courtesy telephones located in the lobby of the Dr. Jack E. Campbell College Center in front of the “Z” Buda Gymnasium, in the Mathematics and Behavioral/Social Sciences Building and the Clifford H. “Bo” Henry Center for Business and Technology are provided for personal calls. The telephones in the administrative, faculty, and Student Government Association offices are for official college use only.
Student Rights and Freedoms
Academic institutions exist for the transmission of knowledge, the pursuit of truth, the development of students, and the general well-being of society. Free inquiry and free expression are indispensable to the attainment of these goals. As members of the academic community, students should be encouraged to develop the capacity for critical judgment and to engage in a sustained and independent search for truth. Institutional procedures for achieving these purposes may vary from campus to campus, but the minimal standards of academic freedom of students outlined below are essential to any community of scholars.
Freedom to teach and freedom to learn are inseparable facets of academic freedom. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on the campus, and in the larger community. Students should exercise their freedom with responsibility.
The responsibility to secure and to respect general conditions conducive to the freedom to learn is shared by all members of the academic community. Tennessee Board of Regents institutions have developed policies and procedures which provide and safeguard this freedom. The purpose of this statement is to enumerate the essential provisions for students’ freedom to learn.
Freedom of Access to Higher Education
The admissions policies of each Tennessee Board of Regents institution are a matter of institutional choice, provided that each institution makes clear the characteristics and expectations of students which it considers relevant to success in the institution’s program. Under no circumstances should a student be barred from admission to a particular institution on the basis of race. Thus, within the limits of its facilities, each institution should be open to all students who are qualified according to its admissions standards. The facilities and services of a TBR institution should be open to all of its enrolled students.
In the Classroom
The professor in the classroom and in conference should encourage free discussion, inquiry, and expression. Student performance should be evaluated solely on an academic basis, not on opinions or conduct in matters unrelated to academic standards.
- Protection of Freedom of Expression
Students should be free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but they are responsible for learning the content of any course of study for which they are enrolled.
- Protection Against Improper Academic Evaluation
Students should have protection through orderly procedures against prejudiced or capricious academic evaluation. At the same time, they are responsible for maintaining standards of academic performance established for each course in which they are enrolled.
- Protection Against Improper Disclosure
Certain information about students is protected from public disclosure by Federal and state laws. Protection against improper disclosure is a serious professional obligation. Judgments of ability and character may be provided under appropriate circumstances.
Adapted from AAUP Statement of Rights and Freedoms of Students.
The detailed description, purpose and membership of each college committee may be found in the Handbook of College Advisory Councils and Committees located in all faculty and administrative offices. Following, for your convenience however, is a brief description of the college committees which concern you the most.
Academic Affairs Committee
The Academic Affairs Committee has the responsibility of all matters pertaining to the Library, curriculum changes, academic standards, academic admission and readmission requirements and such other responsibilities as may be assigned. There are three sub-committees: (1) Admissions and Academic Re-Admissions Committee, (2) Curriculum Sub-Committee, and (3) Library Sub-Committee. The chair is the vice president for Academic Affairs.
Student Affairs Committee
The Student Affairs Committee is charged with the regulating and administering the affairs of the student body which are co-curricular with the division of instruction. Specifically, the committee is responsible for: (1) establishing and revising the guidelines included in the Handbook for Campus Organizations; (2) planning and coordinating all student co-curricular activities; and (3) providing oversight for the expenditure of student activity fee monies.
Student Discipline Committee
The Student Discipline Committee is charged with judging the student whose behavior on or off campus is considered undesirable or harmful to the college. It deals with the student who is found to be in violation of the guidelines provided to each student in this Handbook. The committee makes recommendations directly to the President for final approval. The chair of this committee is appointed by the President. An exception to this may be made for cases involving a violation or questioning of an academic standard or practice. In such cases, they would be heard by the Academic Affairs Committee.
Scholarship and Financial Aid Committee
The Scholarship and Financial Aid Committee is charged with providing assistance to students in meeting their college expenses through scholarships, loans, grants, and employment. The committee is responsible for making recommendations concerning financial aid policies. In addition, the committee is responsible for coordinating all financial aid activities, promoting scholarships for the college, considering applicants for financial aid, making awards, and keeping scholarship donors informed concerning progress of their scholarship holders.
For additional information on the details of the college committee system, please refer to other sections of this Handbook or see the vice president for Student Affairs.
Walters State Alumni Association
The Walters State National Alumni Association was formed in December 1980 to provide an opportunity for alumni of Walters State Community College to connect with former classmates and to work for the development of their alma mater. Opportunities are also provided for alumni to engage as volunteers to support a generation of students to come.
All former students of Walters State that hold a degree or certificate or have obtained 30 hours of college credit at Walters State are encouraged to join the Association. Alumni can join by affiliation with a chapter, by class year or through honorary status.
Walters State National Alumni Association also hosts the alumni Facebook page, our networking community, under the supervision of the Coordinator of Alumni Affairs. This allows alumni to connect with former classmates, submit current information, follow college events, and receive communication from the college.
Information about the Walters State National Alumni Association and the Association’s Facebook page is available from the Alumni Affairs Office in the Dr. Jack E. Campbell College Center or alumni may write or email:
Walters State National Alumni Association (or) email@example.com
ATTN: Wanda A. Harrell
Coordinator of Alumni Affairs & Special Events
500 S. Davy Crockett Pkwy.
Morristown, TN 37813-6899
Policy on Student Organizations
The following policy of the Board of Regents, applicable to all institutions in the State University and Community College System of Tennessee, provides minimum standards for the registration and conduct of student organizations at the institutions. Each institution is authorized to establish additional policies and procedures affecting student organizations which are consistent with the provisions of this policy.
Types of Student Organizations
Student organizations may be either organizations sponsored by the institution, such as student government associations, associated student body organizations, and professional and honor societies, or organizations officially registered by the institution. Organizations which may be registered to operate on campuses include the following: (a) honors and leadership organizations and recognition societies; (b) departmental organizations and professional fraternities and sororities; (c) social fraternities and sororities; and (d) special interest groups (political, religions, athletic, etc.). Registration of a student organization by an institution shall neither constitute nor be construed as approval or endorsement by the institution of the purposes or objectives of the organization. All organizations are required to have a faculty sponsor approved by the vice president for Student Affairs.
General Policies on Student Organizations
- No student organization may carry on any activity on the campus of an institution unless the organization has been officially registered by the institution.
- No institution shall be responsible for injuries or damages to persons or property resulting from the activities of student organizations, or for any debts or liabilities incurred by such organizations.
- No student organization shall deny membership to any person on the basis of age, race, sex, religion, disability or national origin, provided that social fraternities and sororities may have sex restricted membership.
- No student organization shall engage in or condone any form of hazing including but not limited to harassment of any person by exacting unnecessary, disagreeable or difficult work, by banter, ridicule or criticism, or by abusive or humiliating acts.
- Student organizations shall be vicariously responsible and liable for the conduct and actions of each member of the organization while acting in the capacity of a member or while attending or participating in any activity of the organization.
- No lease or other agreements affecting real property for a period in excess of one year or for rental in excess of $12,000 per year shall be entered into between an institution and an organization without the approval of the Chancellor of the Board of Regents or designee.
- No person, group or organization may use the name of the institution in any manner, provided that registered student organizations may use the name of the institution following the name of the organization. No person, group or organization may use the seal or any symbol of the institution without the prior written approval of the president of the institution or designee.
Criteria for Registration of Organization
- Any proposed student organization shall be open to all students of the institution who otherwise meet membership requirements. Membership in the organization shall be limited to currently enrolled students; provided that organizations may include faculty and staff of the institution, and/or spouses of students, faculty and staff, and provided further that professional organizations may include members of the professional and business communities as members.
- A proposed organization must represent the interests of the members, and the control of the organization must be within the local campus group. The organization must not have a knowing affiliation with an organization possessing illegal aims and goals, with a specific purpose to further those illegal aims and goals.
- The proposed organization must agree to comply with all policies, regulations and procedures established by the Board and the institution, and with all federal and state laws and regulations.
- The proposed organization must not (a) have illegal aims and goals; (b) propose activities which would violate regulations of the Board or the institution or federal or state laws and regulations, or materially and substantially disrupt the work and discipline of the institution; or (c) advocate incitement of imminent lawless action which is likely to produce such action.
- The proposed organization but have the minimum number of charter members designated by the institution, and there must be a demonstration of continuous interest in the purposes of the organization sufficient to afford registration on a long -term registration, an institution may grant temporary registration to an organization for a limited period of time.
- New organizations may be denied registration where the purposes are within the scope of a currently registered organization. No organization may use the same name, or a name which is misleading and similar to the name, or a currently registered organization.
- The organization must provide for the distribution of all funds and assets in the event of dissolution.
Procedure for Registration of Organizations
- In order to become officially registered as a student organization, a group must meet the criteria set forth in section 4, and must provide to the institution a minimum of the following:
- An application or request to form the organization on the form designated by the institution.
- The proposed constitution and bylaws of the organization, which must clearly contain the following; the name, purpose, proposed activities, and rules of membership of the organization, the officers, their terms and methods of selection, the proposed nature and frequency of meetings and activities, and the financial plans of the organization, including any proposed fees, dues and assessments.
- The names and signatures of the charter members of the organization.
- The names of the faculty adviser and/or the administrative officers of the institution who will sponsor the organization.
- A statement of assurance of compliance by the organization that it will comply with all rules and regulations, policies and procedures of the Board and the institution and with all federal and state laws and regulations.
- The designated number of copies of the foregoing documents and information must be submitted to the office of the designated body or bodies of the institution authorized to review and make recommendations concerning proposed organizations. Recommendations regarding registration of a proposed organization must be forwarded by the designated body or bodies of the institution to the president of the institution or authorized designee; and registration by the president or designee is necessary before the organization can be officially registered.
- Any official or body responsible for reviewing or registering proposed organizations may require the sponsors to clarify any materials or information provided in the registration process to resubmit the applications or request with nonconforming materials or provisions deleted, or to appear at a hearing for the purpose of obtaining additional information and testimony concerning the purposes, aims or proposed activities of the organization.
Nature and Conditions of Registration
- Registration of a student organization for other than a temporary period will be on an annual basis only, effective until the beginning of the next fall term of the institution, and shall be subject to annual renewal by the institution for each ensuing year.
- Annual renewal of registration of an organization shall be dependent upon the organization’s demonstration of compliance with the following:
- It must adhere to the purposes, aims and activities as stated in the approved constitution and bylaws;
- It must continue to meets all of the requirements for initial registration;
- It must have remained in compliance with all rules and regulations of the institution and all federal and state laws.
- It must submit all changes in the constitution and bylaws to the institution for approval.
- It must maintain a current list of officers, faculty advisers and sponsors on file with the institution; and
- It must have submitted all required financial and other reports to the institution.
- Each institution may require any or all organizations to submit an annual report concerning its programs and activities during the preceding year. If required, this report shall be reviewed by the designated bodies or officials of the institution, and shall be a requirement for renewal of registration.
- Each institution may require any or all organizations to submit an annual financial report reflecting all revenues received and disbursed by the organization, and/or an interim financial report or such a report concerning any fund-raising activity of the organization. If required, this report shall be a requirement for renewal of registration.
Probation, Suspension, and Withdrawal of Registration
- An organization may be placed on probation, be suspended or registration may be withdrawn by the designated authority of the institution for any of the following reasons:
- The organization fails to maintain compliance with the initial requirements for registration;
- The organization ceases to operate as an active organization;
- The organization requests withdrawal of registration;
- The organization operates or engages in any activity in violation of rules and regulations of the institution or federal or state laws; or
- The organization fails to submit any required reports.
- An organization which is placed on probation may continue to hold meetings but may not sponsor any activity or program. An organization which is placed under suspension may not engage in or sponsor any activity or program and may not hold meetings. Where registration of an organization is withdrawn, it shall cease to exist as an organization.
- In the event an organization is placed on probation or suspended, or registration is withdrawn on the basis of section 1-d, the organization shall be afforded the opportunity for a hearing before the appropriate institutional representative or committee.
Officers of Student Organizations
No student who is under academic or social suspension from the institution shall be eligible to become, or maintain the status of, an officer of an organization.
- Each organization shall maintain a sound financial system related to the collection and disbursement of revenues in accordance with general accepted accounting principles. An organization may be subject to audit by representatives of the institution at any time, and appropriate financial records shall be maintained for the purposes of audit.
- Each organization shall designate an officer of the organization who is responsible for the collection and disbursement of funds and the maintenance of books and records.
Programs and Activities
- The use of any campus property or buildings by an organization shall be subject to the rules and regulations of the Board and the institutions concerning use of property and facilities. All organizations registered pursuant to this policy shall be “affiliated organizations” for the purposes of any Board or institution policies concerning use of campus property and facilities.
- Except for routine meetings of the organization, no on-campus program or activity shall be engaged in unless approved by the designated bodies and/or officials of the institution, and each institution may require prior approval of off-campus programs and activities. Prior to approval, the institution may require a specified number of officials or security officers for any event, activity or program.
- Any fund-raising activity on campus shall be for the benefit of the organizations as a whole or a charity, and no funds shall be distributed to the officers or members of an organization for personal profit or gain.
- No guest speakers shall be invited to the campus except pursuant to policies of the Board and the institution concerning guest or off-campus speakers.
Student organizations and activities exist for the personal enjoyment and development of students at WSCC. Students are encouraged to become involved in the co-curricular student activities program and active student organizations. The benefits to be derived from such involvement cannot be measured nor graded; however, the contributions they make to the student’s total education cannot be overstated. The responsibility for the coordination of all student organizations and activities rest with the vice president for Student Affairs. The vice president for Student Affairs works closely with the Student Affairs Committee and the Student Government Association in carrying out this responsibility.
Student Clubs and Organizations
All would-be student clubs and organizations are required to seek approval to organize from the vice president for Student Affairs. Application forms and standards for the creation of student clubs and organizations are on file in the office of the vice president for Student Affairs. Clubs or organizations making application are required to submit a statement of purpose to specify criteria for membership, and outline rules of procedure for selection of members.
Criteria for selection of membership must be consistent with the purpose(s) of the club. Any student may apply for membership in any recognized club or organization and may be accepted for membership if the criteria established is met. No applicant shall be denied membership because of race, sex, creed or national origin. Students interested in joining a club should contact the club president, club advisor, or the vice president for Student Affairs.
Student Government Association (SGA)
The Student Government Association is the official voice of the student body at Walters State Community College. As such, it represents the feeling, values, and desires of the student body to the college administration. Members of the SGA serve on every major college committee except the faculty council. As such, members of this body are influential in every decision that is made which concerns this college and its students. All members of the SGA are elected by the student body. The SGA serves on the Student Affairs Committee which is responsible for the approval of every student activity that takes place on the Walters State campus. In addition, members attend annual conferences of the Tennessee Intercollegiate Legislature and other state student government activities. The SGA sponsors major social activities each year and advises the Student Affairs Committee concerning the initiation of additional student social activities. Concerned, responsible students are strongly encouraged to participate in the activities of the SGA.
More detailed information concerning the Student Government Association may be obtained in the office of the vice president for Student Affairs, or the SGA Office, Room L113-Student Services Building.
The Senators Pages consist of a specified number of students who serve as a host corps for the president of the college. Pages assist the president in receiving visitors to the college, visit area schools as representatives of Walters State, assist during registration, conduct tours of the campus for various groups visiting the college, and perform other duties as assigned by the office of the President. Students applying to become a Page must be a recipient of the Academic Performance Scholarship or selected through personal interview. Other criteria considered include leadership ability, character, poise, appearance, etc.
Additional information may be obtained by contacting Avery Swinson, Room U109-SSB.
The purpose of the WSCC Agriculture Club is to promote agriculture and to provide social activities for agriculture students. Faculty advisor is Tera Bunch Howerton, Room 132-TECH.
The purposes of the Art Club are to promote visual arts through exhibits within the community; to enhance knowledge and ideas, as well as critiques of both known and unknown artists; and to encourage an understanding and appreciation for all visual arts (i.e., painting, sculpture, photo, ceramics, etc.) among the entire student body, as well as the community. Faculty co-advisors are Amy Evans, Room 137B and Jessie Van der Laan, Room 148A-HUM.
The purposes of the Astronomy Club are to make astronomical breakthroughs more visible in the daily lives of students through all available means of communication; facilitate individual astronomical observing opportunities; enable as many laypeople as possible, especially children, to look at the sky through a telescope and gain a basic understanding of the universe; and involve local astronomical communities of the developing nations, thereby providing examples of how outreach and education is carried out in different parts of the world. Faculty advisor is Dr. Elena Owens, Room 106-WSCE
Baptist Collegiate Ministry
The Baptist Collegiate Ministry was organized in 1971 with the purpose to “unite students and promote Christian growth through Bible study, worship, fun and fellowship.” The club is open to students of all denominations. The BCM receives support from the Nolachucky Baptist Association and the Tennessee Baptist Convention.
Club activities include weekly meetings with speakers, share sessions, weekend retreats, state meetings and a summer conference at Ridgecrest, North Carolina. The faculty advisor is Marlin Curnutt, Room 031-WSCE and the director is Damon Billings, BCM Building.
Business Management Student Association
The purpose of the Business Management Student Association is to recruit, assist, organize, and promote the interest and success of business students and for those interested in business-related careers, business development, service learning, civic involvement, and other related activities. Faculty advisor if Joe Fall, Room 125-CAPE.
Claiborne Serve Learners Club
The primary purpose of the Claiborne Service Learners Club is to volunteer our time and resources in an effort to help meet the needs of our community, campus, and fellow students. Our objective is to find individuals, other organizations and clubs, area schools, community, campus, and fellow students. Our objective is to find individuals, other organizations and club, area schools, community projects, campus projects and help them accomplish their goals. Co-advisors are Kimberly Bolton, Room 028-WSCE, Shane Goosie, Room 106-WSCE, Dr. Elena Owen, Room 106-WSCE, and Regina Shackleford, Room 026-WSCE.
The purpose of the Communication Club is to promote the study, teaching, and application of the principles of communication through educational and social functions that are relevant to the membership of the club. Our objectives include (1) recognizing, fostering, and rewarding outstanding achievement in communication studies; (2) stimulating interest in the field of communication; (3) promoting and encouraging professional development among communication majors; (4) providing opportunities to discuss and exchange ideas in the field of communication; (5) establishing closer working relationships between students and communication professionals; (6) exploring options for continuing education in communication; (7) finding opportunities to use communication studies in community service. Faculty co-advisors are Matthew Lawson, Room 148O-HUM and Carla Todaro, Room 109C-HUM.
The purposes of the Culinarians Guild are to offer opportunities to become involved and gain the maximum amount of valuable experiences available to the benefit of the students; to share and further professional knowledge and skill in the culinary field through hands-on culinary techniques and experiences; to promote passion and enthusiasm within the culinary profession; to encourage the success, growth, and future of fellow culinarians; to create an unbreakable bond among the culinary students and our chefs that will extend into our professional lives; and to instill pride in the students in order to improve the standards and expectations in the professional workplace. Faculty co-advisors are Chef Joe Cairns, Room 126-CAPE and Jeri Haun, Room 129-CAPE.
The purposes of the Debate Club are to teach students how to better communicate with each other, and hold debates and other speaking activities on and off campus. Faculty co-advisors are Malcolm McAvoy, Room 148N-HUM and Robert Pratt, Room 148B-HUM.
The purpose of the Drama Club is to promote an understanding of cultural acts to the college and community through productions for the student body, workshops for youth and community, and small productions for charitable organizations. Faculty advisor is T.J. Kent, Room 115-HUM.
The purpose of the History Club is to promote awareness of history through intellectual club activities (i.e., intellectual discussions, debates, guest speakers, field trips, community service, and club socials. The faculty advisor is Dr. Suzanne Stephens, Room 135-MBSS.
The purpose of the International Club is to share information about different cultures and traditions within the college community. Faculty co-advisors are Michelle Mitrik, Room 207E-CCEN and Dr. Paul Ludwig, Sevier County Campus, Room 124-ACAD.
Kappa Beta Delta
The purposes of Kappa Beta Delta shall be to encourage and recognize scholarship and accomplishment among students of business, management, and administration; and to encourage and promote aspirations toward personal and professional improvement and a life distinguished by honorable service to humankind. The faculty advisor is Dr. Amy Ross, Room 226C-TECH.
The purpose of the Music Club is to promote musical activities and concerts on campus and throughout the community. Faculty advisor is Laura Ritter, Room 126-HUM.
Phi Theta Kappa
The Alpha Beta Iota Chapter of Phi Theta Kappa International Honor Society received its charter May 8, 1975. Phi Theta Kappa is the only honor society recognized by the American Association of Community and Junior Colleges. Membership is by invitation and is based upon academic excellence. The purpose of Phi Theta Kappa is to promote scholarship, leadership, fellowship, and service between the college and community. Faculty co-advisors are Dr. Viki Rouse, Room 148H-HUM and Dr. Lisa Eccles, Room 120-NSCI.
The purpose of the Philosophy Club is to promote philosophical discussion and thought among the student body. The faculty co-advisors are Dr. Roger Turner, Room 109F-HUM and Dr. Michael Funke, Room 109A-HUM.
Physical Therapist Assistants Association
The purposes of the PTA are to provide interested students with an organization to further develop PTA students’ career opportunities and to enhance their knowledge of current developments in the field of physical therapy. Proposed activities include conducting meetings to discuss problems members may be having, as well as providing a forum for former PTA students to speak on experiences in the profession. Members may attend state and national seminars to further their professional development. The faculty advisor is Ann Lowdermilk, Room 106C-TECH.
The purposes of the Psychology Club are to promote a general understanding of psychology and its influence on society and to provide community service. The faculty co-advisors are Dr. Whitney Jarnagin, Room 143-MBSS, Kirstin Elliott, Room 117-MBSS, and Matt Westwood, Room 117-MBSS.
The purpose of the Recording Club is to give students hands-on experience. It will allow students to observe and find new job possibilities in the recording studio side of the music business career path. The faculty advisor is Amber Williamson, Room 145-CAPE on the Sevier County Campus.
Respiratory Care Club
The purpose of the Respiratory Care Club is to foster interest in the Respiratory Care profession. The faculty advisor is Donna Lilly, Room 441-WSGC at the Greeneville/Greene County Campus.
The purposes of the Science Club are to promote learning in the field of science, encourage fellowship among members, and broaden knowledge of the practical applied aspects of science. Faculty co-advisors are Kristin Rich, Room 116-NSCI, Dr. Matthew Smith, Room 119-NSCI and Kelly Moore, Room 119B-NSCI.
Service Learners of WSGC
The purpose of the Service Learners of WSGC is to volunteer our time and resources in an effort to help meet the needs of our community. Our objective will be to find individuals, other organizations and clubs, area schools, community projects, and help them to accomplish their goals. The co-advisors are Dr. Jerry Wilhoit, Room 254-WSGC and Jaime Parman-Ryans, Room 257-WSGC on the Greeneville/Greene County Campus.
Sevier County Ambassadors
The purposes of the Sevier County Ambassadors are to foster and promote fellowship among the student body, promote college activities, and provide opportunities for community-related service projects. The co-advisors are Dr. Jama Spicer-Sutton, Room 100E-MMH and Deidre Kyle, Room 100-MMH on the Sevier County Campus.
Social Sciences Club
The purposes of the Social Sciences Club are to provide academic career advising for social science majors, to provide opportunities for community service experience, and to provide contact with professions and social institutions related to social sciences as a career choice. Faculty advisor is Dr. Angie Elkins, Room 111-MBSS.
Student Nurses Association
WSCC’s nursing program became an official constituent member in 1999. The mission of the Student Nurses Association is to promote the development of skills that students will need as responsible and accountable members of the nursing profession, and to advocate for high quality health care. The faculty advisor is Lorelei Moore, Room 106J-TECH.
Student Tennessee Education Association (STEA)
The purposes of the Student Tennessee Education Association are to promote leadership training for future teachers, to provide special services for all field experience, to serve as an active voice for student teachers, and to meet other student education members in Tennessee as part of the Student National Education Association. Faculty co-advisors are Dr. Cary Jenkins, Room 120-MBSS, and Darlene Smith, Room 136-MBSS.
Walters State Sevier County Chess Club
The purpose of the Walters State Chess Club is for the promotion and education of the fame of chess. The club will be composed of individuals who share an interest in the same, its history, purpose, logic and play. The club will also give students a common bonding activity outside of their academic studies and interact with high schools and elementary schools who have expressed an interest. The co-advisors are Ronnie Taylor, Room 122-ACAD, Miriam Nelson, Room 222-ACAD and Doug Waddell, Room 126-ACAD on the Sevier County Campus.
Walters State Folk Club
The purpose of Walters State Folk Club is for students to interact with each other and the community in order to preserve and celebrate our heritage by learning, sharing, collecting, and participating in local, regional, and national folk traditions. For additional information, contact Chippy McLain, Room 148P-HUM.
Word Up Club
The purposes of the Word Up Club are to promote interest in, to stimulate awareness of culture events related to, and to recognize excellence and achievement in English and the Humanities. Faculty advisor is Sherri Mahoney Jacobs, Room 148C-HUM.
The selection of the WSCC Cheerleading Squad is based on the applicant’s enthusiasm, appearance and skill. The cheerleading sponsor is Stephanie Gorghis. For further information, contact the Student Affairs Office, Room 100-CCEN.
Student Activities Program
Members of the Walters State administrative staff or faculty are appointed to supervise each official college extra-class activity. It is the purpose of this person to ensure the activity is conducted safely, in compliance with college policies, does not infringe upon the rights of others, and meets the objectives for which the activity was planned. Each request for approval of an extra-class activity which is submitted to the office of the vice president for Student Affairs for approval must include the name of the faculty person or administrator who is to supervise the activity.
Student Activities/Access Fee
The president of Walters State Community College, after a recommendation by the Student Government Association and approval by the student body, approved the collection of a $8 activity/access fee from each student enrolled in a credit course on campus during each semester of the academic year. This action was taken pursuant to authority granted the college and the Student Government Association by Chapter 606 of the Tennessee Public Acts of 1978. The collection of this fee will be beneficial to Walters State’s students by (1) providing additional scholarships to WSCC students, (2) increasing the amount of major student activity programming, (3) assisting all student organizations by providing funding for operational budgets and operational needs, and (4) supplementing the Student Government Association budget so as to increase the organization’s ability to deliver improved services to students.
In recognition that physical fitness should be a life-long objective and that competition is inherent to the American way of life it is natural to combine the two in athletics. It is believed that there is much to be learned as well as enjoyed through participation in a wide variety of games and sports. Since it is possible for only a small percentage of the students enrollment to participate in intercollegiate athletics, students are encouraged to participate in the comprehensive WSCC Intramural Program.
The objectives of the WSCC Intramural Program are to:
- Provide a wide program of athletic competition for students and faculty in both individual and team sports.
- Provide the opportunity for each team or individual to participate in as many games or matches as possible.
- Involve as many students as possible in as many different sports as possible.
- Maintain high standards of competition in conducting intramural play.
- Insure proper supervision and quality officiating to maintain fair and safe play.
Intramural activities will include foosball, flag football, basketball, co-ed basketball, ping-pong, softball, and co-ed softball. Tournaments will be conducted in many of these activities. Tournament registration dates will be published in the weekly Bulletin. Students are encouraged to participate in the intramural program and also to offer suggestion which may lead to its improvement. Schedules for intramural competition will be posted on INFO SYS and listed in the weekly Bulletin and college newspaper. For more information or details on any intramural activity, please contact the office of the administrative coordinator of Student Activities and Student Services.
Walters State Community College is a learning-centered comprehensive public two-year higher education institution and a component of the State University and Community College System of Tennessee governed by the Tennessee Board of Regents. Consistent with Walters State’s shared vision for guiding the college into the twenty-first century and with the values expressed within the Campus Compact, the college provides internationalizing opportunities across all facets of the institution on all campus locations.
The term “international” is defined as reaching beyond the national and cultural experiences of our students and enabling them to study the culture and national affairs of other nations.
Building on the foundation that emphasizes learning outcomes, applied experiences, and celebration of global diversity, the college provides international experiences for students. These international experiences are created to provide the following outcomes to students:
- experiences supporting professional growth, personal enrichment, and lifelong learning;
- cultural enrichment programs and activities that promote the arts and illuminate the heritage of the contemporary world;
- public service efforts in support of global economic, workforce, and community development;
- programs, services, and activities designed to enhance student learning, achievement, personal development, sense of civic responsibility, leadership skills, and general welfare from an international perspective; and
- opportunities for international travel through both internally developed trips and through the Tennessee Consortium for International Studies (TnCIS).
Many outstanding entertainment programs are brought to the Walters State campus each year for your pleasure and personal development. Outstanding artists and lecturers from Los Angeles, Chicago, New York, and Atlanta appear on our campus throughout the year to present very fine musical, dramatic, comedy, and lecture-type programs. In addition, many fine musical, dance, and drama groups from local colleges and universities appear to contribute their talents throughout the year.
We suggest that you plan your study, lab, and library work periods so that nothing will prevent you from enjoying these fine performances which are brought here only for you.
Watch for these outstanding events and join us in attending as many as you possibly can. They will be advertised through various media, i.e., weekly Bulletin, fliers, and posters.
Many social activities are planned around the nucleus of student clubs and organizations. In addition, several college sponsored activities are planned throughout the year. These are publicized and announced well in advance so that you may make plans to attend. These activities are provided for you, and we hope that you will find time to attend as many of these as you possibly can.
Each year the Student Affairs Division, in cooperation and coordination with the staff and faculty, sponsors a Student Honors Day for the purpose of recognizing those students who have been leaders and outstanding participants in academic and student development activities at Walters State during the year. Honors currently awarded include the following:
President’s Award for Most Outstanding Student - The President’s Award is presented to the student who is considered to be the outstanding Walters State student for the academic year. The recipient is recommended by a committee of faculty members and administrators appointed by the President. Criteria considered by the committee in making the recommendation are scholarship, character, and participation and leadership in academic and student development activities. The final selection is made by the President.
Who’s Who Among Students in American Junior Colleges - The staff and faculty select students each year from the sophomore class whose academic standing, participation in co-curricular activities, and community service are decidedly above average. Each faculty member and administrator in the college has an opportunity to nominate students to receive this award. Specifically, the award is based upon scholarship, participation, and leadership in academic and co-curricular activities, citizenship and service to the college, and promise of future usefulness.
Academic Awards - Awards are given in a variety of academic areas. The award areas are determined each year by the Academic Affairs Committee.
Athletic - Awards are given in men’s basketball, women’s basketball, baseball, softball, and golf.
Student Organizations - All club presidents who have had a successful year will be recognized and receive an award for their specific organization. Special recognition is given to each member of the Student Government Association, and the Senators Pages.
All student publications are official college publications and are representative of the total campus. Student publications have faculty, staff, and student editors. Students are needed and urged to join the staff of these publications as your contributions are vital to their success. Additional information may be obtained from the editors or the office of the vice president for Student Affairs.
Gallery is an annual anthology of original literature edited and published under the auspices of the English Department. The purpose of Gallery is to provide recognition to students who have written creative works deemed meritorious by the English Department and to stimulate appreciation of the creative efforts of these students. Faculty advisor for the Gallery is Ms. Sarah Eichelman.
R. Jack Fishman Library
The Library - a place which provides patrons with those materials that aid with learning - is also a place to study or to pursue leisure and/or self-enrichment. Students are encouraged to use the wide variety of available resources. The staff is here to provide assistance; feel free to ask.
The institution, through ownership or formal arrangements or agreements, provides and supports student and faculty access and user privileges to adequate Library collections and services and to other learning/information resources consistent with the degrees offered. Collections, resources, and services are sufficient to support all its educational, research and public service programs.
The Library is located at the north end of the campus.
When classes are in session: 8 a.m.-8:15 p.m., Monday through Thursday; 8 a.m.-4:15 p.m., Friday; Sunday hours are 1:30-5:15 p.m. during fall and spring semesters. No Sunday hours during summer semester.
When classes are not in session: 8 a.m.-4:15 p.m., Monday through Friday.
The Library is closed when the administrative offices of the college are closed.
Loan Period of Materials
Books from the general collection may be checked out for a period of four weeks. Reference books and periodicals are available for use in the Library.
The Library will have books, articles, tapes, and other materials placed on reserve by the faculty for student use. These materials are limited in number and have a short loan period in order that more students may have access to them.
All materials become due on the last day of exams.
Materials can be recalled before the date due if they are to be placed on reserve for a class.
The type of loan periods are:
- Library Use Only - These materials may not leave the Library.
- Overnight - These materials may be checked out during the last hour open and are due at the first hour of the next opening day.
- 24-hour Check-Out - These materials are due 24 hours from the time of check-out.
- 3-Day Check-Out - Materials are due within three days of check-out.
- One-Week Check-Out - Materials are due within one week of check-out.
- Semester Check-Out - Materials are due one week prior to the end of the semester.
The Library is open to students and employees of the college and all residents of the Walters State ten county service area. Residents of the service area, age 18 years or older, may use the resources in the Library. A Library account is issued to any registered student, faculty member, or staff member of WSCC. The Library account entitles patrons to borrow materials in accordance with the circulation policy stated below.
In consideration of other Library users, everyone is expected to be reasonably quiet. Cell phones may be used in the entry way of the Library. Cell phones and pagers with an audible signal should be turned off before entering the Library foyer. Patrons may not eat, smoke, or use tobacco products in the Library. Drinks (with covered containers) are permitted in the east balcony area designated as the student lounge. Children must be accompanied by an adult and are not permitted to use computers.
The Information Center contains 65 computers for students to use. Residents 18 years or older may use the computers. Community users may use the computers Monday through Friday, between 2 and 4 p.m. In addition, there are 17 laptop computers available for student check out. The Library has a computer lab (LIB 201) consisting of 32 computers which is used for library bibliographic instruction. This room is shared by reservation on a college wide basis. The college provides free wireless internet connection through the AirNet system throughout the Library.
Circulation of Laptop Computers
There are 17 laptop computers and six iPads available for student checkout which is usually seven days. There are eight iPads available for in-house use at the iPad stations located on the first floor of the Library.
Located beside the Information Center, the Collaboratory (Room 222) is a specialized group study room using the latest in technology and furnishings. The Mediascape table and wall-mounted monitors are designed to bring together people and information to boost collaboration and help teams excel. Participants can access and share digital information; amplifying everyone’s ideas.
Academic Study Rooms
There are eight academic study rooms on the first floor equipped with computers and wall-mounted monitors. In addition, Rooms 107 and 109 are academic group study rooms equipped with 46 inch monitors and computers to accommodate large study groups.
On the second floor, there are two large academic group study rooms. The group study room (222) is equipped with a computer and a 46 inch wall-mounted monitor. This room is also equipped with a web-cam for students to prepare recorded presentations. In addition, a symposium is included which gives the capability of a smart classroom for students to use in the completion of academic assignments.
A special room, adjacent to the Information Center, contains a computer and a 46 inch wall-mounted monitor.
The library auditorium (Room 102) has 37 theatre-type seats with writing pads. The room is equipped with sound and an integrated smart classroom projection system. The room is designated for short-term conferences, special events, and group meetings. To reserve this room please complete the online facilities request form. For consultation on operating the equipment or troubleshooting contact the IET Computer Help Desk at 423-318-2742.
Students may reserve or place a “hold” on a book that has been checked out by another student. When the book is returned, the student that requested the “hold” will be notified and given three days to pick up the book.
A book may be renewed for a second four-week period after it has been returned to the Library for 48 hours. Short-term loan materials cannot be renewed.
Books may be returned to the circulation desk or the book drop adjacent to the Library.
All books and materials must be returned each semester to permit the release of grades, further course enrollment, or the transfer of official records.
Materials that have been mutilated or lost are the responsibility of the borrower. The borrower will pay the list price of the materials plus a processing fee.
Textbooks and Reserve Materials
A limited number of textbooks are available for student use. They are located at the circulation desk. They may be used inside the Library for a two hour period. Reserve materials are also available at the circulation desk.
Reference materials located in the Information Center do not normally circulate. Reference librarians are available for consultation and special requests.
All materials, whether print or non-print, will be listed in the electronic catalog by author, title, and subject. The catalog is accessible through the Walters State Library web site at www.ws.edu/library.
Location of Materials
The general book collection is placed on open shelves using the Library of Congress Classification System. The Law Reference books are non-circulating.
Policy on Use of Campus Property and Facilities
The purpose of this policy is to provide a uniform basis upon which the institutions and area vocational-technical schools governed by the Tennessee Board of Regents can regulate the use of campus property and facilities by affiliated and non-affiliated groups, organizations and individuals. The policy is intended to provide a system of regulations calculated to promote the orderly conduct of activities on campus property and in campus facilities; to prevent the interruption of or interference with normal missions, processes and functions of the institutions and schools; to promote an educational rather than commercial atmosphere on campus; to prevent commercial exploitation of students; to preserve residential tranquility and to prevent use of campus property and facilities contrary to federal, state or local law or regulation, or policies or regulations of the Board of Regents or the institutions and schools.
- For the purposes of these regulations, the following definitions shall apply:
- “Student” - a person who is registered for a credit course or courses, or a non-credit course or program at the institution or school, including any such person during any period which follows the end of an academic period which the student has completed until the last day for registration for the next succeeding regular academic period.
- “Guest” - a person invited by a student, official or employee of the institution or school to visit the campus at a specific time and place.
- “Affiliated Group or Organization” - an officially registered student group or organization, or a group or organization funded by and/or sponsored by the institution or school or a group or organization of faculty or other employees of the institution or school approved by the president or area school director. The term shall include any alumni association, booster club, etc., which is organized and operated for the benefit of the institution or school.
- “Non-affiliated Group or Organization” - any group organization which is not an “affiliated group or organization”.
- “Affiliated Individuals” - persons connected with the institution or school including the institution’s or school’s students, faculty, staff and guests.
- “Non-affiliated individual” - Any person who is not an “affiliated individual.”
Access to Campuses
- The campuses and facilities of the institutions and schools are restricted to students, faculty, staff and guests of the institutions or schools, except when part or all of a campus, its buildings or facilities are open to the general public for a designated time and purpose, or when use by non-affiliated groups, organizations or individuals has been granted or approved pursuant to the provisions of this policy or the policy of the individual institution or school.
- All persons on the campus of any institution or school shall be subject to all rules and regulations of the institution or school, and the Board which are applicable to the conduct of students on campus, and to all applicable federal and state laws and regulations. In addition, all persons who operate motor vehicles on the campus of any institution or school agree by such operation to be subject to institution or school, and Board rules, regulations, policies and procedures of traffic and parking.
- All persons on the campus of any institution or school shall provide adequate identification upon request to appropriate officials and police personnel of the institution or school. Personnel and students of the institution or school who refuse to provide such identification may be subject to disciplinary action. Other persons who refuse to provide identification shall be requested to leave the campus, and if they refuse, may be subject to lawful removal and prosecution.
General Conditions for Use of Property and Facilities
- Use of campus property and facilities, pursuant to prior approval as hereinafter required for meeting or other activities, is subject to limitations on the number of persons who may attend in accordance with appropriate building and fire codes and safety standards.
- Regulations of the individual institutions and schools which relate to the conduct of assemblies, meetings and demonstrations of affiliated groups, organizations and individuals shall apply to assemblies, meetings and demonstrations of non-affiliated groups, organizations and individuals.
- Sound amplification equipment may be used by groups, organizations and individuals at assemblies, meetings and demonstrations only when prior approval has been granted by the appropriate official of the institution or school; provided, however, that such sound amplification is subject to reasonable regulation by the institution or school with respect to time, place, manner and volume.
- Institution or school equipment may be used in connection with the use of campus property and facilities only with the approval of, or under the supervision of approved institution or school personnel.
- Each institution and school shall establish a system whereby affiliated groups, organizations and individuals are given priority in the use of property and facilities. This system may result in a request for use submitted by a non-affiliated group, organization or individual being held in excess of the seven-day period referred to in Section “General Procedure-Application for Use of Property or Facilities,” Paragraph 3. Such requests will be help and considered in the order received. The decision to grant or deny the requests will be made at least 10 working days prior to the date of the requested use.
- Campus property and facilities may not be used by any non-affiliated group, organization or individual for the conduct of profit-making activities except when a rental or lease agreement is negotiated and the institution or school receives a fair rental value for the property or facilities used. Rental or lease agreements may be required for non-profit activities of non-affiliated groups, organizations or individuals provided that rental charges for such use may be reduced or waived in the discretion of the institution or school depending upon the nature and extent of the proposed use.
- Rental rates may include the fair market of providing the property or facilities which may include overhead, depreciation, maintenance and security expenses. Rental charges may be based in part upon a fixed percentage of the gross receipts of the activity with a minimum of rental charge for use of the facilities.
- All rental or lease agreements between the institution or schools and non-affiliated groups, organizations, or individuals must be approved by the Chancellor or the Board of Regents, or designee if such agreement deviates from Guideline G-030.
- In utilizing campus property or facilities, non-affiliated groups, organizations and individuals shall provide: 1) adequate bond or other security for damage to the property or facilities during the period of the use; 2) personal injury and property damage insurance coverage; 3) a performance bond or insurance guaranteeing or insuring performance of its obligations under the contract; and, 4) other types of insurance in such amounts as are designated by the institution or school; provided, that the institution or school may waive the requirements of security, performance bond or insurance coverage.
- All non-affiliated groups, organizations and individuals agree, by making application for registration of an activity and by subsequent use after approval by the institution or school, to indemnify the institution or school and hold it harmless from any and all liabilities arising out of such group’s, organization’s or individual’s use of the property and/or facilities of the institution or school, including, but not limited to, personal injury, property damage, courts costs and attorney fees.
- Affiliated groups, organizations and individuals may be assessed the cost of providing maintenance and/or security required as a result of their use of campus property or facilities.
General Procedure - Application for Use of Property of Facilities
- Regular or special meetings of affiliated groups or organizations may be planned and scheduled according to procedures established by this policy, or according to procedures established by the individual institution or school. All other gatherings at a central location on campus property which are sponsored or instigated by affiliated groups, organizations or individuals may be permitted without prior registration only at such times and locations as may be designated by the president of the institution or the director of the area school, or designee.
- Any affiliated group, organization or individual desiring to use campus property or facilities at any time, and/or locations other than those designated pursuant to paragraph 1 above, and all non-affiliated groups, organizations or individuals desiring use of campus property or facilities must submit a written application for registration of the proposed activity at least 14 days in advance (excluding weekends and holidays) to the appropriate official at the institution or school; provided, however, that the president of the institution or director of the area school or designee, may approve applications for registration filed at a later time upon such official’s determination that the use of property requested can be reasonably accommodated and that adequate cause exists for late filing of the application for registration. Approval of late applications shall be within the sole discretion of the president of the institution or the director of the area school, or designee. The decision of such official is final. Applications shall be submitted on a form designated by the Chancellor of the Board of Regents, or designee.
- With the exception of the provision found at Section “General Conditions for Use of Property or Facilities,” Paragraph 5, written notice of approval or disapproval of the proposed use of campus property or facilities shall be made available to the applicant group, organization or individual within seven days (excluding weekends and holidays) from the time an application for registration is submitted to the appropriate official at the institution or school, at the office of the designated official at the institution or school. Notice of disapproval of the proposed use shall include the grounds for disapproval. Notices will not be mailed or delivered; it shall be the responsibility of the applicant to inquire at the office of the designated official as to the decision concerning the application, and the time and location in which the activity is authorized.
- No assembly, meeting, demonstration or other activity shall be authorized or permitted on any property or in any building or facility, and an application for registration may be denied when:
- A determination by the appropriate official or body of the institution or school is made that the requested use would cause substantial disruption or interference with the normal activities of the institution or school conducted in the course of its lawful mission, processes and functions.
- A determination is made that the requested use would be contrary to federal, state or local law or regulation, or policies or regulations of the Board of Regents, the institution or school.
- The applicant or sponsor of the activity has not fully provided accurate or complete information required on the application for registration.
- The applicant or sponsor of the activity has been responsible for violation of subparagraphs a, b, or c above during a previously registered use of campus property or facilities, or has violated any conditions or assurances specified in a previous registration application and the institution or school has reasonable cause to believe such violation will reoccur.
- Approval for use of the property or facilities has previously been given to another group, organization or individual for the time(s) and location(s) requested.
- Use of the property or facilities requested would be impossible due to set-up time and/or take-down time required for other previously scheduled activities at the requested location immediately before and/or after the requested use, or due to other extenuating circumstances.
- The activity is of such nature or duration that it cannot reasonably be accommodated in the particular area for which application is made, provided that in such event, an alternative on-campus site, if available for the activity, shall be proposed by the institution or school.
- The activity creates or would create a danger, or dangerous condition impacting on the health, safety, and welfare of others.
- Such use conflicts or would conflict with existing contractual obligations of the institution or school.
- Any group, organization or individual whose timely application for registration for use of property of facilities of the institution or school is denied for reasons cited in subparagraphs a, b, d, g, h, or i of paragraph 4 above shall have the right to appeal that denial to the president or area school director, or designee. Notice of appeal shall be made in writing during normal business hours of the institution or school no later than five days (excluding weekends or holidays) prior to the time of the proposed event. The decision of the president or the area school director, or designee, shall be made at least four days before the time of the event.
- Affiliated and non-affiliated groups, organizations, or individuals may sell or distribute literature only in conjunction with their authorized presence on campus after such proposed sale or distribution has been registered with and approved by the appropriate official of the institution or school as specified in paragraph 2 above. Any application for registration shall include, but not be limited to the name of the applicant; the name of the organization, if any; the date, time, duration and location of the proposed sale or distribution; and , the number of participants, and shall be on a form which has been designated by the Chancellor of the Board of Regents, or designee.
- Applications for registration by affiliated and non-affiliated groups, organizations or individuals required in paragraph 6 above to distribute or sell literature shall be denied in the event that: 1) a prior application for registration for the same time and location has been made which has been or will be granted; 2) the location is or will be in use for the same time by an affiliated group, organization or individual; 3) the activities would not reasonably permit multiple occupancy of the particular area; 4) the sale or distribution will present a clear and present danger to the public health or safety; 5) the number of persons engaged in the sale or distribution exceeds the number that can reasonably be accommodated in the particular location applied for; or, 6) the activity would constitute a violation of applicable law or regulation, or any other provision of this policy.
- No demonstration, distribution or sale of literature, or solicitation unless otherwise permitted elsewhere by this policy shall be permitted within: 1) classroom, library or other academic building or facilities; 2) administrative and employee offices and work areas; or, 3) student residence halls, dormitories or apartment buildings. However, an institution or school may permit distribution of sale of literature in designated locations within the lobbies or other general use areas of the above buildings or other campus facilities designated for the placement of literature for distribution or sale.
- Any group, organization or individual whose application for registration required by paragraph 6 above is denied shall have the right to appeal that denial to the president or area school director, or designee. Notice of appeal shall be made in writing during normal business hours of the institution or school no later than five days (excluding weekends and holidays) prior to the time of the proposed sale or distribution. The decision of the president or area school director, or designee, shall be made at least four days before the time of the proposed sale or distribution.
- Political Use
- The use of campus property or facilities for speaking engagements by candidates for political office or for other political activities whether at the request of an affiliated or non-affiliated group, organization or individual shall be subject to the registration requirements and procedures specified above and shall be subject to the regulations of the institution or school concerning other types of meetings or activities on campus property or in campus facilities.
- When campus property or facilities are used for political purposes, reasonably equal opportunity shall be provided for presentation of all sides or views or reasonably equal access to the property or facilities shall be provided all sides.
- No campaign posters, signs or other items of campaign or political advertising may be placed on campus property or facilities, except as specified in subparagraphs d and e below.
- Students may place campaign posters, signs or other items of campaign or political advertising, whether pertaining to a campus or general election within dormitory residence provided such placement is made in such a way as to not damage or destroy campus property.
- Affiliated and non-affiliated groups, organizations or individuals, with the exception of state employees, may place campaign posters, signs or other items of campaign or political advertising, whether pertaining to a campus or general election, on bulletin boards or other locations on campus specifically designated for such use by the institution or school. Any distribution of such material may be made only subsequent to the registration and approval process.
- Religious Use
- Campus property and facilities may be utilized by affiliated groups or organizations for the purpose of religious worship or evangelical activities subject to the specified registration requirements and procedures.
- Non-affiliated groups, organizations and individuals may utilize campus property and facilities on a temporary basis for the purpose of religious worship or evangelical activities subject to the specified registration requirements and procedures.
- Literature Distribution or Sale
- Any proposed distribution or sale of literature by an affiliated or non-affiliated group, organization or individual is subject to the specified registration requirements and procedures.
- Any literature which is, or which is proposed to be, distributed or sold shall comply will all applicable federal, state and local laws and regulations, and with the regulations and policies of the institution or school, and the Board of Regents. No obscene literature or material shall be distributed on any property owned or used by an institution or school.
- No literature, material or other printed matter shall be sold or distributed within: 1) classroom, library or other academic building or facilities; 2) administrative and employee offices and work areas; or, 3) student residence halls, dormitories or apartment buildings. However, an institution or school may permit such sale or distribution in designated locations within the lobbies or other general use areas of the above-noted buildings or other campus facilities designated for placement of literature for distribution or sale. Further, this shall not restrict a faculty member from distributing within the classroom non-commercial material related to the particular course or subject matter.
- Each institution and school shall designate the locations on campus which are available for the sale or distribution of literature. In addition to those areas designated in subparagraph c above, the institution or school shall prohibit the sale or distribution of literature in all areas where such would: 1) cause injury or damage to campus resources; 2) unreasonably impair the academic atmosphere of the campus; 3) unreasonably interfere with the academic program and other activities of the institution or school, or with the administrative functions of the institution or school; or, 4) substantially impair the use of facilities or services on the campus, or the flow of vehicular or pedestrian traffic.
- No person, whether distributor or recipient of literature, shall cause any litter to occur on the campus of an institution or school, and literature shall only be discarded in trash receptacles on campus.
- Persons engaged in the sale or distribution of printed matter shall not obstruct or impede pedestrians or vehicles, harass other persons with physical contact or persistent demands, misrepresent the purposes of affiliations of those engaged in the sale or distribution, or misrepresent whether the printed matter is available without cost or donations.
- The institution or school shall have the right to terminate the distribution or sale of literature by any group, organization or individual which violates the provisions of this policy.
- Except as is otherwise permitted by this provision, solicitation for purely commercial purposes is prohibited on all property owned or used by an institution or school, provided that solicitations by the institution or school and solicitations by vendors incidental to the vendor providing services on behalf of the institution or school pursuant to a contract between the institution or school and the vendor are permissible.
“Solicitation” will not be considered to include activities or events engaged in by affiliated groups, organizations or individuals for the purpose of raising funds to meet expenses of the group, organization or individual. The funds raised by such activities or events shall be used for the benefit of the group, organization or individual, or for charity and no funds shall be distributed to the officers, members, or any individual for personal profit or use. For purposes of this provision the following activities are not prohibited:
- Advertising, as permitted by this policy:
- Sale or distribution of commercial literature as permitted by this policy;
- Conversations or communications between a dorm resident and a properly admitted guest notwithstanding the commercial content of the conversation or communication; provided, however, other dorm residents may not be solicited for the purposes of selling a product or service or enrolling the individual in a contest, program or other commercial venture; or
- Conversations or communications between a resident of University owned apartments and a properly admitted guest notwithstanding the commercial content of the conversation or communication, provided the conversations or communications are confined to the specific unit of the resident inviting the guest or other area properly reserved by the resident for such purpose.
- Solicitation and fund-raising activities other than for purely commercial purposes may be conducted on property owned and used by the institution or school by affiliated groups, organizations or individuals, charitable organizations holding such activities with the sponsorship of the institution or school or the State of Tennessee, or non-affiliated groups, organizations or individuals subject to the specified registration requirements and procedures of Section “General Procedure-Application for Use of Property or Facilities,” paragraphs 2 through 5.
- No solicitation of charitable funds shall be permitted unless the group, organization or individual provides evidence to the institution or school demonstrating that the proposed activity is in accordance with, or exempt from, the provisions of T.C.A. Sections 48-3-501 through 48-3-518.
- Solicitation in conjunction with the distribution of literature is subject to the provisions of Section “Particular Uses” paragraph 3.
- Solicitation of dues and/or membership in an organization is permissible only by affiliated groups, organizations or individuals.
- Solicitations shall only be permitted in those areas designated by the institution or school pursuant to the conditions of Section “Particular Uses,” paragraph 3, subparagraphs c and d, application for registration of a solicitation may be denied for any of the reasons set forth in Section “General Procedure-Application for Use of Property and Facilities,” paragraphs 4 and 7; and persons engaged in solicitation shall comply with the provisions of Section “Particular Uses,” paragraph 3, subparagraph f.
- No funds solicited on campus property shall inure to the benefit of any individual unless contributions are requested for the relief of an individual specified by name at the time of solicitations, and all funds contributed are turned over to the named beneficiary for use without any deductions whatsoever.
- An institution or school may require any group, organization or individual to verify the use, application or disposition of funds solicited on campus property.
- No advertising signs, posters, or other material may be placed on any campus property or facility by any non-affiliated group, organization or individual; except that institutions and schools may permit advertising on specifically designated bulletin boards and other designated locations on campus. Affiliated groups, organizations and individuals may place advertising materials on campus property but only in such places as are designated by the institution or school.
- Institutions and schools may authorize the inclusion of advertisements in appropriate campus publications for a reasonable fee.
- Institutions and schools may permit limited advertising by groups, organizations or individuals when incidental to a donation of property or services to the institution or school pursuant to a contract with the institution or school.
- Bulletin Boards
- Bulletin Boards may be designated for use by specific groups, organizations or individuals. Those groups, organizations or individuals authorized to use a bulletin board, the type of materials which may be posted on a board, the maximum size and duration of any notice, and other special conditions on use shall be conspicuously posted on each board, and shall control use of the board when posted.
- Each institution and school may require prior approval for the use of any or all bulletin boards on campus, and if required, the name of the official authorized to approve use of the board shall be posted on the board. Use of a board may be denied on the basis of one or more of the following: 1) the person or group is not authorized to use the board in question; 2) The material is not the type authorized for the board in question, or fails to meet any special conditions as posted on the board; 3) the material is obscene or otherwise violates any federal or state law or regulation of the institution or school; or 4) there is insufficient space available for the material on the board in question due to the previous posting of other materials.
- The office of the official at each institution and school who is responsible for receiving and processing applications and registrations pursuant to this policy shall maintain a copy of the policy for inspection by groups, organizations, and individuals interested in the use of campus property and/or facilities and shall provide a copy of such policy upon request and payment of a reasonable charge.
- Exceptions to this policy can be made upon approval of the Chancellor of the Tennessee Board of Regents.
Guest Speaker Policy
Guest Speaker Policy
The following off-campus policy of the Board of Regents shall be applicable to all institutions in the State University and Community College System of Tennessee.
- The colleges and universities in the State University and Community College System recognize the right of officially recognized student and faculty organizations and groups to hear off-campus, or outside speakers on the various campuses. However, there is no absolute right to assemble or to make a speech at any time or place regardless of the circumstances, content of speech, purpose of assembly, or probable consequences of such meeting or speech, and the issuance of invitations to off-campus or outside speakers for any meetings, activities or events on campus shall be limited in the following particulars:
- A request to invite an outside speaker will be considered only when made by an officially recognized student ororganization or a faculty group recognized by the president of the college or university.
- No invitation by such an organized group shall be issued to an outside speaker without the prior written approval of the president of the institution, or such person as may be designated (hereinafter referred to as an authorized designee); provided that the president of an institution may authorize organizations to invite guest speakers for meeting of the organization without prior approval where attendance at the meeting will be limited to members of the organization and where no fee or compensation will be paid to the speaker.
- Any student or faculty organization meeting for which an outside speaker will be invited will be limited to members of the organization, provided that a request to invite an outside speaker may include a request to permit students or faculty members who are not members of the organization initiating the request, and/or other designated guest, to attend the meeting.
- A request to invite an outside speaker to whom any payment would have to be from college or university funds is subject to the availability of funds specifically programmed for that purpose, and no payment of any funds shall be made except pursuant to the Board of Regents’ Guidelines for Personal Service, Professional Service, and Consultant Service Contracts. In the event any college or university funds are approved for payment, the meeting for which the outside speaker will be invited should be open to all students or all faculty members, or both, unless otherwise designated on the approval of the request.
- Any speaker request shall be made in writing by an officer of the student or faculty organization desiring to sponsor the proposed speaker not later than 10 days (excluding holidays and weekends) prior to the date of the proposed speaking engagements; provided that the president or authorized designee may approve exceptions to the minimum notice requirement in appropriate cases; and further provided that in the event the proposed outside speaker will be paid a total fee and expenses in excess of $2,500, the request must be submitted no later than 30 days prior to the date of the proposed speaking engagement. The request shall contain the name of the sponsoring organization, the proposed date, time and location of the meeting, the expected size of the audience, the name and address of the proposed speaker, and the topic of the speech. Any request not acted upon by the president of the college or university or authorized designee, within five days (excluding holidays and weekends) prior to the event shall be deemed denied.
- Any speaker request is subject to the availability of the requested meeting place for the meeting time and date requested. In the event the space requested is not available for the requested time and date of the meeting, or is otherwise inappropriate for the proposed meeting or the requested speaking engagement would cause substantial interference with the normal activities of the institution if conducted at the time and place requested, alternative meeting space which is available may be offered by the institution, or the sponsoring organization is free to request a more suitable date. Any space which is approved for a meeting is subject to limitations on the number of persons who may attend in accordance with appropriate building and fire codes and safety standards.
- A request for an outside speaker by a recognized organization may be denied if the president of the college or university, or authorized designee, determines that the proposed speech will constitute a clear and present danger to the institution’s orderly operation by the speaker’s advocacy of such actions as:
- The violent overthrow of the government of the United States, the State of Tennessee, or any political subdivision thereof; or
- The willful damage or destruction, or seizure and subversion of the institution’s building or other property; or
- The forcible disruption or impairment of, or interference with, the institution’s regularly scheduled classes, or other educational functions; or
- The physical harm, coercion, intimidation, or otherwise invasion of lawful rights of the institution’s officials, faculty members, or students; or
- Other campus disorder of a violent nature, provided such advocacy would prepare the group addressed for imminent action and steel it to such action, and further provided there is a reasonable apprehension of such imminent lawless action. In determining the existence of a clear and present danger, the president of the institution or authorized designee, may consider all relevant factors, including whether such speaker has, within the past five years, incited violence resulting in the destruction of property at any college or university.
- In the event that a request for an outside speaker is denied by the institution, any sponsoring organization thereby aggrieved shall have the opportunity to appeal from the denial. A written appeal to the president of the institution, or authorized designee, must be submitted within 24 hours from the initial denial to approve the request, and the organization will be provided a hearing within two days (excluding holidays and weekends) following the filing of its appeal before an impartial committee designated by the president or authorized designee. The committee shall be authorized to make appropriate findings of fact related to the request, and shall make and transmit such findings to the president within said two-day period. The president shall review the findings of the committee, and solely on the basis thereof, shall grant or deny the request within 24 hours (excluding holidays and weekends) from receipt of the findings of the committee.
- In the event of a proposed meeting which will be attended by strong emotional feelings, or where there is a reasonable possibility that a speaker, members of an organization, or others may violate federal state or local laws or campus regulations in the course of a meeting, the president or authorized representative shall prescribe reasonable conditions for the orderly and scholarly conduct of the meeting. Such conditions may include membership, appointing one or more officials of the institution to preside over the meeting, authorize a search of all persons entering the area of the meeting, and such other conditions as the institution deems appropriate.
- The representative of the organization inviting the speaker shall at the time of the invitation provide the speaker or speaker’s agent, with a copy of this speaker policy and campus regulations. By acceptance of the invitation to speak, the speaker shall assume full responsibility for any violation of law or campus regulations committed while on campus.
- Any meeting, assembly, or other activity to which an outside speaker may be invited is subject to all requirements, conditions and approvals set forth in any policy of the Board and/or the institution concerning the use of campus property and facilities.
- The provisions of Section 1 shall not apply to invitations by departments to guest lectures for any academic course at an institution which shall be subject to the approval of the appropriate department or division head.
Summary of Drug-Free Campus/Workplace Policy
The following summary of Walters State Community College’s policy and penalties relative to controlled substances (illicit drugs) and alcohol, as required by the Drug-Free Schools and Communities Act Amendments of 1989, is being provided to each student enrolled at the college. As a student of Walters State, you are required to be knowledgeable of and comply with the Drug-Free Campus/Workplace Policy, the applicable provisions of which are summarized below:
Standards Of Conduct
Walters State Community College employees and students are prohibited from engaging in the unlawful manufacture, distribution, dispensation, possession, use or being under the influence of illegal drugs or alcohol on the college campus, at off-campus facilities owned or controlled by the college or as a part of college sponsored activities. All categories of employees and students are subject to this policy and to applicable federal, state and local laws related to this matter.
Legal Sanctions Under Local, State, And Federal Law
Various federal, state and local statutes make it unlawful to manufacture, distribute, dispense, deliver, sell or possess with intent to manufacture, distribute, dispense, deliver or sell, controlled substances. The penalty imposed depends upon many factors which include the type and amount of controlled substance involved, the number of prior offenses, if any, whether death or serious bodily injury resulted from the use of such substance, and whether any other crimes were committed in connection with the use of the controlled substance. Possible maximum penalties for a first-time violation include imprisonment for any period of time up to a term of life imprisonment, a fine of up to $4,000,000 if an individual, supervised release, any combination of the above, or all three. These sanctions are doubled when the offense involves either: 1.) distribution or possession at or near a school or college campus, or 2.) distribution to persons under 21 years of age. Repeat offenders may be punished to a greater extent as provided by statute. Further, a civil penalty of up to $10,000 may be assessed for simple possession of “personal use amounts” of certain specified substances under federal law. Under state law, the offense of possession or casual exchange is punishable as a Class A misdemeanor; if there is an exchange between a minor and an adult at least two years the minor’s senior, and the adult knew that the person was a minor, the offense is classified a felony as provided in T.C.A. S39-17-417. (21 U.S.C. S801, et. seq.; T.C.A. S39-17-417)
It is unlawful for any person under the age of twenty-one (21) to buy, possess, transport (unless in the course of his employment), or consume alcoholic beverages, wine, or beer, such offenses being classified Class A misdemeanors punishable by imprisonment for not more than 11 months, 29 days, or a fine of not more than $2,500, or both. (T.C.A. SS1-3-113, 57-5-301). It is further an offense to provide alcoholic beverages to any person under the age of twenty-one (21), such offense being classified as a Class A misdemeanor. (T.C.A. S39-15-404. The offense of public intoxication is a Class C misdemeanor punishable by imprisonment of not more than 30 days or a fine of not more than $50, or both. (T.C.A. S39-17-310)
Health Risks Associated With the Use of Illicit Drugs and/or Abuse of Alcohol
Every drug, including alcohol, is a potential poison which may cause disability and death if it is taken incorrectly into the body, consumed in wrong amounts or mixed indiscriminately with other drugs. Drugs cause physical and emotional dependence. Drugs and their harmful side effects can remain in the body long after use has stopped. The extent to which a drug is retained in the body depends on the drug’s chemical composition, that is whether or not it is fat-soluble. Fat-soluble drugs such as marijuana, phencyclidine (PCP), and lyseric acid (LSD) seek out and settle in the fatty tissues. As a result, they build up in the fatty parts of the body such as the brain and reproductive system. Such accumulations of drugs and their slow release over time may cause delayed effects weeks, months, and even years after drug use has stopped.
There are many health risks associated with the use of illicit drugs and the abuse of alcohol including organic damage; impairment of brain activity, digestion, and blood circulation; impairment of physiological processes and mental functioning; and, physical and psychological dependence. Such use during pregnancy may cause spontaneous abortion, various birth defects or fetal alcohol syndrome. Additionally, the illicit use of drugs increases the risk of contracting hepatitis, AIDS and other infections. If used excessively, the use of alcohol or drugs singly or in certain combinations may cause death.
Drug and Alcohol Counseling, Treatment and Rehabilitation Programs
Penalties and Sanctions
Appropriate action shall be taken in all cases in which faculty members, students or staff employees are determined to be in violation of the Drug-Free Schools and Communities Act Amendments of 1989 as implemented by this policy. Any alleged violation of the Act by a student of the college shall be reported to the vice president for Student Affairs. The circumstances surrounding the offense and the facts as determined by appropriate investigation will be fully reviewed prior to a decision on the action to be taken. Possible disciplinary sanctions for failure to comply with the provisions of this policy may include one or a combination of the following:
- Mandatory participation in, and satisfactory completion of a drug/alcohol abuse program, or rehabilitation program;
- Referrals for prosecution;
- Other appropriate disciplinary action.
If you have questions or desire additional information concerning the provisions of this policy, please contact the vice president for Student Affairs.
Tennessee Code Annotated
Pursuant to Tennessee legislation (HB 4088), parents of a student under 21 will be notified if the student “has committed a disciplinary violation with respect to the use or possession of alcohol or a controlled substance that is in violation of any federal, state, or local law, or of any rule or policy of the institution, except as prohibited by (FERPA).” Notification will occur when; 1) a plea of guilty to the applicable code of conduct violation, or 2) a final finding of guilt pursuant to disciplinary procedures, including completion of an appeal.
Policy on Smoking/Tobacco Use on Campus
Walters State Community College Policy 08:20:00 was created to help promote a healthier environment for all persons on Walters State Community College’s campuses. Smoking in any form will only be permitted in personal vehicles. This policy covers all forms of smoking products, including cigarettes, pipes and cigars. Smokeless electronic cigarettes “vapors” and all similar devices are also banned under the policy.
Other Tobacco Use
The use of mouth tobacco (to include dipping, chewing, etc.) is prohibited in all buildings owned or controlled by Walters State.
Sex Crimes Prevention Act
The federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002 require that whenever a sex offender becomes employed, enrolls as a student or volunteers at an institution of higher education in the state of Tennessee, he or she must complete or update the Tennessee Bureau of Investigation (TBI) sexual offender registration/monitoring form and deliver it to TBI headquarters in Nashville. As defined in section 40-39-102 of the Tennessee Code, a “sexual offender” means a person who is, or has been, convicted in this state of committing a sexual offense or who is, or has been, convicted in another state or another country, or who is or has been convicted in a federal or military court, of committing an act which would have constituted a sexual offense if it had been committed in this state. A “sexual offense” means the commission of acts including but not limited to aggravated and statutory rape, sexual battery, sexual exploitation of a minor, aggravated prostitution, and kidnapping. Both acts designate certain information concerning a registered sexual offender as public information and therefore amend and supersede the Family Education Rights and Privacy Act (FERPA) and other federal and state laws that previously prohibited the disclosure of such personal information. Since the laws require the publication of information pertaining to sexual offenders employed, enrolled, or volunteering at an educational institution, said publication does not constitute grounds for a grievance or complaint under institutional or Tennessee Board of Regents policies or procedures.
WSCC Policy - Campus Sex Crimes Prevention Act
The “College and University Security and Information Act” as enacted by the State of Tennessee and in conjunction with federal legislation, requires that each college make available certain information within the college’s community relative to safety and security matters. In this regard, Walters State Community College is providing the information contained herein to assure that the college’s community, students, faculty and staff are appropriately advised and informed relative to college security and safety procedures and applicable crime statistics.
In compliance with the federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002, members of the campus community may obtain the most recent information received from the Tennessee Bureau of Investigation (TBI) concerning sex offenders employed, enrolled or volunteering at this institution at the Campus Police Office located in the Information Center. Information is also available on the TBI’s website listing of sex offenders located on the internet at http://www.ws.edu/campuspolice/sexcrimespreventionact.asp.
To request a copy of the Campus Security Information, please contact the Campus Police Department:
Walters State Community College
Campus Police Department
500 S. Davy Crockett Parkway
Morristown, Tennessee 37813-6899
A summary of the Walters State Drug-Free Workplace Policy, the Campus Sex Crimes Prevention Act, and the Campus Crime Statistics may be accessed through the Web at www.ws.edu (click on Admissions, then Campus Policies/Statistics. Statistics are available in the Campus Police office.
Procedures to Report Sexual Assault or Rape
Walters State Community College will not tolerate sexual assault in any form. A student charged with sexual assault can be prosecuted under Tennessee criminal statutes and disciplined under the campus code of student conduct. Even if the criminal justice authorities choose not to prosecute, the campus can pursue disciplinary action. Procedures for on-campus disciplinary action in cases of alleged sexual assault which shall include a clear statement that the accuser and the accused are entitled to the same opportunities to have others present during a due process hearing; and both the accuser and the accused shall be informed of the outcome of any campus disciplinary proceeding brought alleging sexual assault. This sanction includes the possibility of suspension or dismissal from the college.
Individuals are advised to immediately report all such incidents to Campus Police, located at the front entrance of the campus. The telephone number to Campus Police is 423-585-6752. The Campus Police Department has procedures for responding effectively to these sensitive crisis situations. In the alternative, an individual may report such an incident to the campus nurse who is located in Room 127-CCEN, 423-585-6820.
||Campus Police Locations
|Greeneville/Greene County Campus
||Greeneville Campus, Room 120
||Morristown Campus, Front Entrance
|Sevier County Campus
||Maples-Marshall Hall, 1st Floor Lobby Reception Desk
|Claiborne County Campus
||First Floor, Room 016
Individuals who are victims of sexual assault are asked not to engage in any type of personal hygiene before reporting an incident. In order to facilitate a thorough investigation, individuals are also asked not to wash clothing or dispose of any items that may be used as physical evidence.
College police staff will provide referrals for counseling, emotional support, legal and medical information, hospital and court accompaniment, and advocacy to sexual assault victims, their families and friends.
A sexual assault crisis center is located in Knoxville and the helpline number is 423-522-7273.
Minors on Campus Policy
Walters State Community College is an institution of higher education and as such must preserve conditions that will permit a proper learning and working environment at all times. Thus, minor children must not be left unsupervised on campus. It is not the intent of this policy to prevent children in the accompaniment of an adult from visiting the campus. However, consideration for the learning environment of the student, the work routine of staff employees, and the safety of the children requires that children may not accompany adults into classrooms, offices, or other work spaces as a babysitting function nor be left unsupervised in the hallways of buildings or on the grounds of the college.
In certain circumstances, children may be on campus for classes held for their benefit (EDU Camps, field trips, etc.). At such times, it is expected that the instructor or responsible adult will supervise the activities of the children, and that before and after the class an area will be designated for the children to await the arrival of their parents. It is the responsibility of the supervisor/instructor of these activities to explain these restrictions to the children and to monitor the enforcement where feasible.
Pets on Campus Policy
Pets are not allowed on Walters State Community College campuses. Exceptions will be made only for students with identified disabilities. When exceptions are made, pets that are allowed on campus must be on a leash under the direct and positive control of the individual responsible for the pet. Such individuals will be liable for any accident or damage caused by the pet while on campus.
Code of Computing Practice
Computer resources at Walters State Community College are available to all students, faculty, and staff for authorized use in a responsible, ethical, and equitable manner. It is important that all users of the computing facilities conduct their computing activities in this manner since they have access to many valuable and sensitive resources and their computing practices can adversely affect the work of other users.
The following constitutes a code of computing practices to be adhered to by all users of the computer systems.
- Users must obtain official approval from the department responsible for use of the computing resources. Approval will not be granted to use computing facilities that do not conform to the missions, processes, and functions of the Institution.
- Users of computing resources are expected to conduct themselves in a manner that does not constitute a danger or threat to any person’s health, safety, or interfere with authorized individual and institutional activities. Use of computing resources to view or transmit obscene material is prohibited.
- Users must not misuse, damage or misappropriate in any manner computing equipment, software, property, and other facilities and resources.
- Users must utilize only those computers which have been authorized for their use and for the purposes for which the authorization was granted.
- Users of the computer systems are responsible for the use of their computer accounts and, as such they should take precautions against others obtaining access to their computer accounts. This includes managing and controlling the use of individual passwords, operational activities, and resource utilization.
- Users must follow the established procedures for accessing the computing systems. All computing work must be readily identified with the user’s own name and where applicable the relevant department name.
- Users may not access, modify, or copy programs, files, data of any sort belonging to other users or to Walters State Community College without obtaining prior authorization to do so from the other user and/or department involved. Similarly programs, subroutines, data, equipment, and other computing related resources may not be taken to other computer installations without the proper department and/or Walters State Computer Services department authorization and a clearly defined understanding of the responsibilities associated with such action (e.g. security of access to the data at the other computer installation).
- Users may not use programs, data, equipment, and other computing related resources or other computer sites at Walters State for other than officially scheduled and sanctioned academic and administrative purposes unless prior approval has been obtained from the department responsible for the computer and the Walters State Associate Vice President for Computer Services.
- Users should minimize the impact of their work on the work of other Users. Attempts should not be made to encroach on others’ use of the facilities or deprive them of resources. Game-Playing that is not part of an authorized program of study must not interfere with users’ rights to access a system for educational purposes.
- Users must not attempt to modify system facilities and/or subvert the restrictions associated with their assigned use of computers.
The above code is intended to work to the benefit of all Computer Services users by encouraging responsible conduct and use of computing resources. Disciplinary action for violating this code shall be governed by the applicable provisions of student handbooks, faculty and staff handbooks, and other policies and procedures of Walters State Community College, its governing body, the Tennessee Board of Regents and the applicable state and federal laws. The General Regulations on Student Conduct and Disciplinary Sanctions outline some, but are not limited to, actions that may be taken either singularly or in combination by the Institution against violators of this code.
Student Disciplinary Policies
Part 1 Institution Policy Statement 04:18:00
Part 2 Disciplinary Offenses 04:18:01
Part 3 Academic and Classroom Misconduct 04:10:00
Part 4 Sexual Discrimination, Sexual Harassment, or Sexual Misconduct 09:00:00
Part 5 Sexual Discrimination 09:01:00
Part 6 Sexual Harassment 09:02:00
Part 7 Sexual Misconduct 09:03:00
Part 8 Disciplinary Sanctions 04:18:02
Part 9 Traffic and Parking 05:12:00
Part 10 Disciplinary Procedures 04:18:03
Part 1 - Institution Policy Statement 04:18:00
Students enrolled at Walters State Community College are citizens of their civic communities as well as the academic community. As such they are expected to conduct themselves as law-abiding members of each community at all times. Admission to an institution of post-secondary education carries with it special privileges and imposes special responsibilities apart from those rights and duties enjoyed by non-students. In recognition of the special relationship that exists between the institution and the academic community which it seeks to serve, the Tennessee Board of Regents (“TBR” or “the Board”) has authorized the presidents of the institutions and directors of the technology centers under its jurisdiction to take such action as may be necessary to maintain campus conditions and preserve the integrity of the institution and its educational environment.
Pursuant to this authorization and in fulfillment of its duties to provide a secure and stimulating atmosphere in which individual and academic pursuits may flourish, the college has developed the following policies, which are intended to govern student conduct on the several campuses under its jurisdiction. Walters State, under the jurisdiction of the TBR, has implemented policies subject to, and consistent with, these regulations. In addition, students are subject to all federal, state and local laws and ordinances. If a student’s violation of such laws or ordinances also adversely affects the institution’s pursuit of its educational objectives, the institutions may enforce their own regulations regardless of the status or outcome of any external proceedings instituted by other civil or criminal authorities. Additionally, violation of any section of these regulations may subject a student to sanctions by the institution whether or not such conduct is simultaneously violating state, local, or federal laws.
For the purpose of these regulations, a “student” shall mean any person who is admitted and/or registered for study at Walters State Community College for any academic period. This shall include any period of time following admission and/or registration, but preceding the start of classes for any academic period. It will also include any period which follows the end of an academic period through the last day for registration for the succeeding academic period, and during any period while the student is under suspension from the institution. Finally, “student” shall also include any person subject to a period of suspension or removal from campus as a sanction which results from a finding of a violation of the regulations governing student conduct. Students are responsible for compliance with the Rules of Conduct and with similar institutional policies at all times.
Disciplinary action may be taken against a student for violation of the regulations which occur on institutionally owned, leased or otherwise controlled property, while participating in international or distance learning programs, and off campus, when the conduct impairs, interferes with, or obstructs any institutional activity or the mission, processes, and functions of the institution. In addition, sanctions may be imposed on the basis of any conduct, on or off-campus, which constitutes a substantial threat to persons or property within the institutional community. The college may enforce institutional or TBR regulations regardless of the status or outcome of any external proceedings instituted in any forum, including any civil or criminal proceeding.
These regulations, and related material incorporated herein by reference, are applicable to student organizations as well as individual students. Student organizations are subject to discipline for the conduct and actions of individual members of the organization while acting in their capacity as members of, or while attending or participating in any activity of, the organization.
Confidentiality of Discipline Process. Subject to the exceptions provided pursuant to the Family Educational Rights and Privacy Act of 1974 (FERPA), 20 U.S.C. 1232g and/or the Tennessee Open Records Act, T.C.A. § 10-7-504(a)(4), a student’s disciplinary files are considered “educational records” and are confidential within the meaning of those Acts.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.01, Institution Policy Statement. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History - Adopted by TBR: 12/8/11. Effective: 1/29/12.
Part 2 - Disciplinary Offenses 04:18:01
- Institutional disciplinary measures shall be imposed, through appropriate due process procedures, for conduct which adversely affects the institution’s pursuit of its educational objectives, which violates or shows a disregard for the rights of other members of the academic community, or which endangers property or persons owned or controlled by an institution.
- Individual or organizational conduct which is subject to sanction shall include but not limited to the following:
- Conduct Dangerous to Self or Others. Any conduct, or attempted conduct, which constitutes a danger to any person’s health, safety, or personal well-being, including, but not limited to, the following:
- Physical and/or verbal abuse,
- Threats and/or intimidation,
- Harm inflicted on self;
- Hazing. Hazing, as defined in T.C.A. § 49-7-123(a)(1), means any intentional or reckless act, on or off the property, of any higher education institution by an individual acting alone, or with others, which is directed against any other person(s) that endangers the mental or physical health or safety of that person(s), or which induces or coerces a person(s) to endanger such person(s) mental or physical health or safety. Hazing does not include customary athletic events or similar contests or competitions, and is limited to those actions taken and situations created in connection with initiation into or affiliation with any organization;
- Disorderly Conduct. Any individual or group behavior which is abusive, obscene, lewd, indecent, violent, excessively noisy, disorderly, or which unreasonably disturbs institutional functions, operations, classrooms, other groups or individuals;
- Obstruction of or Interference with Institutional Activities or Facilities. Any intentional interference with or obstruction of any institutional program, event, or facility, including the following:
- Any unauthorized occupancy of facilities owned or controlled by an institution or blockage of access to or from such facilities,
- Interference with the right of any institution member or other authorized person to gain access to any activity, program, event or facilities sponsored or controlled by an institution,
- Any obstruction or delay of a campus security officer, public safety officer, police officer, firefighter, EMT, or any official of an institution, or failure to comply with any emergency directive issued by such person in the performance of his or her duty.
- Misuse of or Damage to Property. Any act of misuse, vandalism, malicious or unwarranted damage or destruction, defacing, disfiguring or unauthorized use of property belonging to another including, but not limited to, any personal property, fire alarms, fire equipment, computer equipment, elevators, telephones, institution keys, library materials and/or safety devices; and any such act against a member of the institution community or a guest of the institution.
- Theft, Misappropriation, or Unauthorized Sale of Property. Any act of theft, misappropriation, or unauthorized possession or sale of institution property or any such act against a member of the institution community or a guest of the institution.
- Misuse of Documents or Identification Cards. Any forgery, alteration of or unauthorized use of institutional documents, forms, records or identification cards, including the giving of any false information, or withholding of necessary information, in connection with a student’s admission, enrollment or status in the institution;
- Firearms and Other Dangerous Weapons. Any possession of or use of firearms, dangerous weapons of any kind, or replica/toy guns, e.g. BB guns, pellet guns, paintball guns, water guns, cap guns, toy knives or other items that simulate firearms or dangerous weapon.
- Explosives, Fireworks, and Flammable Materials. The unauthorized possession, ignition or detonation of any object or article which would cause damage by fire or other means to persons or property or possession of any substance which could be considered to be and used as fireworks on the college campus or property owned or controlled by the institution; at an institution-sponsored event; or on property owned or controlled by an affiliated clinical site.
- Alcoholic Beverages. The use and/or possession of, distribution, sale or manufacture of alcoholic beverages, or public intoxication on institution owned or controlled property. This offense includes the violation of any local ordinance, state or federal law concerning alcoholic beverages, on or off institution owned or controlled property, where an affiliated group or organization has alcoholic beverages present and available for consumption; or in violation of any term of the Walters State Community College Drug-Free Campus/Workplace Policy (06:42:00). Pursuant to Tennessee Code Annotated §49-7-146, Walters State Community College is required to notify a parent of a student under age twenty-one (21) if the student “has committed a disciplinary violation” with respect to the use of possession of alcohol or a controlled substance that is a violation of any federal, state, or local law, or any rule or policy of Walters State Community College, except as prohibited by the Federal Education Rights and Privacy Act (FERPA). The trigger for notification will be 1) a plea of guilty to the applicable code of conduct violation, or 2) a final finding of guilt pursuant to the disciplinary procedures, including completion of an appeal.
- Drugs. The unlawful possession or use of any drug or controlled substance (including, but not limited to, any stimulant, depressant, narcotic, or hallucinogenic drug or substance, or marijuana); being under the influence of any drug or controlled substance, or the misuse of legally prescribed or “over the counter” drugs; or the sale or distribution of any such drug or controlled substance. This offense includes the violation of any local ordinance, state, or federal law concerning the unlawful possession or use of drugs, on or off institution owned or controlled property; at an institution-sponsored event; on property owned or controlled by an affiliated clinical site; or in violation of any term of the Walters State Community College Drug-Free Campus Workplace Policy Statement.
- Drug Paraphernalia. The use or possession of equipment, products or materials that are used or intended for use in manufacturing, growing, using or distributing any drug or controlled substance. This offense includes the violation of any local ordinance, state, or federal law concerning the unlawful possession of drug paraphernalia, on or off institution owned or controlled property;
- Public Intoxication. Appearing on institution owned or controlled property or at an institutional sponsored event while under the influence of a controlled substance or of any other intoxicating substance;
- Gambling. Unlawful gambling in any form;
- Financial Irresponsibility. Failure to meet financial responsibilities to the institution promptly including, but not limited to, knowingly passing a worthless check or money order in payment to the institution or to a member of the institution community acting in an official capacity.
- Unacceptable Conduct in Disciplinary Proceedings. Any conduct at any stage of an institutional disciplinary proceeding or investigation that is contemptuous, disrespectful, threatening, or disorderly including false complaints, testimony or other evidence, and attempts to influence the impartiality of a member of a judicial body, verbal or physical harassment or intimidation of a judicial board member, complainant, respondent or witness;
- Failure to Cooperate with Institutional Officials. Failure to comply with directions of institutional officials acting in the performance of their duties;
- Violation of General Rules and Regulations. Any violation of the general rules and regulations of the institution as published in an official institutional publication, including the intentional failure to perform any required action or the intentional performance of any prohibited action;
- Attempts, Aiding and Abetting. Any attempt to commit any of the offenses listed under this section or the aiding or abetting of the commission of any of the offenses listed under this section (an attempt to commit an offense is defined as the intention to commit the offense coupled with the taking of some action toward its commission.) Being present during the planning or commission of any offense listed under this section will be considered as aiding and abetting. Students who anticipate or observe an offense must remove themselves from the situation and are required to report the offense to the institution;
- Violations of State or Federal Laws. Any violation of state or federal laws or regulations proscribing conduct or establishing offenses, which laws and regulations are incorporated herein by reference.
- Violation of Imposed Disciplinary Sanctions. Intentional or unintentional violation of a disciplinary sanction officially imposed by an institution official or a constituted body of the institution;
- Sexual Battery or Rape. Committing any act of sexual battery or rape as defined by state law. Walters State Community College will adhere to and follow the procedures as outlines in TBR Guideline P-080 as it relates to any form of sexual assault.
- Harassment or Retaliation. Any act by an individual or group against another person or group in violation of Walters State and TBR policies, as well as federal and/or state laws prohibiting discrimination, including, but not limited to, TBR policies 5:01:02:00, (F), 5:01:02:00, 2:02:10:01 and TBR Guideline P-080. All matters involving allegations of impermissible discrimination, harassment or retaliation will be governed by the procedures outlined in Tennessee Board of Regents Guideline P-080 - Discrimination and Harassment - Complaint and Investigation Procedure.
- Academic Misconduct. Plagiarism, cheating, fabrication. For purposes of this section the following definitions apply:
- Plagiarism. The adoption or reproduction of ideas, words, statements, images, or works of another person as one’s own without proper attribution,
- Cheating. Using or attempting to use unauthorized materials, information, or aids in any academic exercise or test/examination. The term academic exercise includes all forms of work submitted for credit or hours,
- Fabrication. Unauthorized falsification or invention of any information or citation in an academic exercise.
- Unauthorized Duplication or Possession of Keys. Making, causing to be made or the possession of any key for an institutional facility without proper authorization;
- Litter. Dispersing litter in any form onto the grounds of facilities of the campus;
- Pornography. Public display of literature, films, pictures or other materials which an average person applying contemporary community standards would find, 1) taken as a hole, appeals to the prurient interest, 2) depicts or describes sexual conduct in a patently offensive way, and 3) taken as a whole, lacks serious literary, artistic, political or scientific value;
- Abuse of Computer Resources and Facilities. Misusing and/or abusing campus computer resources including, but not limited to the following as defined in Walters State Community College Policy 04:11:00:
- Use of another person’s identification to gain access to institutional computer resources;
- Use of institutional computer resources and facilities to violate copyright laws, including, but not limited to, the act of unauthorized distribution of copyrighted materials using institutional information technology systems,
- Unauthorized access to a computer or network file, including but not limited to, altering, using, reading, copying, or deleting the file,
- Unauthorized transfer of a computer or network file,
- Use of computing resources and facilities to send abusive or obscene correspondence,
- Use of computing resources and facilities in a manner that interferes with normal operation of the institutional computing system,
- Use of computing resources and facilities to interfere with the work of another student, faculty member, or institutional official,
- Violation of any published information technology resources policy,
- Unauthorized peer-to-peer file sharing;
- Disconnecting, modifying, or reconfiguring technology equipment;
- Connecting personal technology equipment and devices to the network to share access or circumvent connection policies;
- Unauthorized Access to Institutional Facilities and/or Grounds. Any unauthorized access and/or occupancy of institutional facilities and grounds is prohibited, including, but not limited to, gaining access to facilities and grounds that are closed to the public, being present in areas of campus that are open to limited guests only, being present in academic buildings after hours without permission, and being present in buildings when the student has not legitimate reason to be present;
- Providing False Information. Giving any false information to, or withholding necessary information from, any institutional official acting in the performance of his/her duties in connection with a student’s admission, enrollment, or status in the institution;
- Filing a False Complaint or Statement. Any behavior whereby a student knowingly submits a false complaint or statement alleging a violation of these regulations by a student, organization, institution or school employee.
- Unauthorized Surveillance or voice recordings. Making or causing to be made unauthorized voice, video or photographic images of a person in a location in which that person has a reasonable expectation of privacy, without the prior effective consent of the individual, or in the case of a minor, without the prior effective consent of the minor’s parent or guardian. This includes, but is not limited to, taking video or photographic images in shower/locker rooms, residence hall rooms, and men’s or women’s restrooms, and storing, sharing, and/or distributing of such unauthorized images by any means;
- Smoking Violations. Violation of TBR and/or College smoking policies.
- Violations of conduct requirements described in handbooks for specific programs of study.
- Disciplinary action may be taken against a student for violations of the foregoing regulations which occur at or in association with enrollment at an institution governed by the TBR for any academic period. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree including periods prior to or between semesters. Conduct occurring while a student is registered or enrolled at the institution, but not discovered until after the awarding of a degree is actionable under these provisions and may result in the retroactive application of a disciplinary sanction. Should a student withdraw from the institution with disciplinary action or academic misconduct action pending, the student’s record may be encumbered by the appropriate institutional office until the proceedings have been concluded.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.02, Disciplinary Offenses. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History – Adopted by TBR: 12/8/11. Effective: 1/29/12.
Part 3 - Academic and Classroom Misconduct 04:10:00
- The classroom instructor has the primary responsibility for maintenance of academic integrity and controlling classroom behavior, and can order the temporary removal or exclusion from the classroom of any student engaged in disruptive conduct including violent or other behavior that unreasonably interferes with instructional activities during class sessions or conduct that violates the general rules and regulations of the institution for each class session during which the conduct occurs. Extended or permanent exclusion from the classroom, beyond the session in which the conduct occurred, or further disciplinary action can be effected through the appropriate sanctioning procedures of the institution.
- Plagiarism, cheating, and other forms of academic dishonesty are prohibited. Students guilty of academic misconduct, either directly or indirectly, through participation or assistance, are immediately responsible to the instructor of the class. In addition to other possible disciplinary sanctions which may be imposed through the regular institutional disciplinary procedures, the instructor has the authority to assign an appropriate grade, including an “F” or “zero” for the exercise or examination, or to assign an “F” for the course. Disciplinary sanctions will be imposed only through the appropriate institutional student disciplinary processes.
- Students may appeal a grade assignment associated with a finding of academic misconduct, as distinct from a student disciplinary sanction, through appropriate institutional academic misconduct or grade appeal procedures (Walters State Community College Policy 03:19:01). Courses may not be dropped pending the final resolution of an allegation of academic misconduct.
- Disruptive behavior in the classroom may be defined as, but not limited to, behavior that obstructs or disrupts the learning environment (e.g., offensive language, harassment of students and professors, repeated outbursts from a student which disrupt the flow of instruction or prevent concentration on the subject taught, failure to cooperate in maintaining classroom decorum, etc.), text messaging, and the continued use of any electronic or other noise or light emitting device which disturbs others (e.g., disturbing noises from beepers, cell phones, Palm pilots, I-pads, I-phones or I-pods, tablets or other mobile devices, lap-top computers, games, etc.).
- Faculty establish class attendance and punctuality requirements, subject to state or federal laws, and inform students through the published syllabi for each course of those requirements, along with the consequences for failing to meet those requirements. Students are expected to attend classes regularly and on time and are responsible for giving explanations/rationale for absences and lateness directly to the faculty member for each course in which they are enrolled, The student remains responsible for verifying the emergency circumstances to faculty and for discussing arrangements with faculty for completion of course work requirements.
- The student may appeal these sanctions through the appropriate institutional procedures. The section, Disciplinary Procedures, describes the institution’s disciplinary and appeal processes available to the student.
- Academic Affairs Committee
The Academic Affairs Committee assigned to hear grade appeal cases consist of the following member:
a. Vice president for Academic Affairs - Chair
b. All Division Deans
c. One faculty member from each division
d. Two students designated by the vice president for Student Affairs
e. Curriculum Subcommittee Chair
f. Faculty Council President
a. Vice president for Student Affairs
b. Vice president for Planning, Research and Assessment
c. Dean of Distance Education
d. Assistant Vice President for Student Affairs and Special Assistant to the President for Diversity
e. Dean of Library Services
f. Dean of Student Records and Veterans Affairs Officer
- Disruptive Behavior in the Classroom - Classroom misconduct as a result of a student’s behavior definable under Disciplinary Offenses will follow Disciplinary Procedures.
- Disruptive behavior in the classroom will be initially addressed by the faculty member and the student through the Walters State Classroom Misconduct Report which addresses the behavior and expected change in behavior. The report is signed by both the faculty member and the student. A copy of the report is sent to the dean of the faculty member’s division, the vice president for Academic Affairs, the vice president for Student Affairs, and the campus police department.
- Should the student choose to appeal the misconduct report, or should the disruptive behavior continue, the student and faculty member will meet with the division dean regarding the behavior, who in turn will file a summary of his or her findings to the vice president for Academic Affairs and the vice president for Student Affairs. Action and appeals process will follow the procedures outlined in Disciplinary Procedures 04:18:03
- Should the student desire to appeal the actions of the division dean, or should the disruptive behavior continue, the student, faculty member, and division dean will meet with the vice president for Academic Affairs and the vice president for Student Affairs for adjudication.
- Should a student choose to appeal the decision of the vice president for Academic Affairs and the vice president for Student Affairs they may elect to have their case heard by the Student Discipline Committee under the same procedures and timeline as described in section 3 under Disciplinary Procedures.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.03 Academic and Classroom Misconduct. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History – Adopted by TBR: 12/8/11. Effective: 1/29/12.
Part 4 - Sexual Discrimination, Sexual Harassment, or Sexual Misconduct 09:00
Statement of Purpose
It is the intent of Walters State Community College as a Tennessee Board of Regents institution to fully comply with Title IX of the Educational Amendments of 1972, §485(f) of the HEA, as amended by §304 of the Violence Against Women Re authorization Act of 2013, the regulations implementing these Acts found at 34 CF §668.41, §668.46, and Appendix A to Sub part D of Part 668; and Sections 799A and 845 of the Public Health Service Act and Regulations issued pursuant thereto found at 45 CF Parts 83 and 86. The policies in this area are adopted to address such compliance.
For purposes of this policy area the following definitions shall apply:
- Sex Discrimination is treating someone less favorably because of that person’s sex, sexual orientation or gender identity/expression.
- Sexual Harassment is conduct based on a person’s sex, sexual orientation or gender identity/expression that
- Adversely affects a term or condition of an individuals employment, education, participation in an institution’s activities or living environment;
- Has the purpose or effect of unreasonably interfering with an individuals employment or academic performance or creating an intimidating, hostile, offensive or abusive environment of the individual; or
- Is used as a basis for or a factor in decisions that tangibly affect that individuals employment, education, participation in an institution’s activities or living environment.
- Sexual Misconduct for purposes of this policy area includes dating violence, domestic violence, sexual assault, and stalking, as they are defined in WSCC Policy 09:03:00.
Applicable Policies and Procedures
Complaints of sex discrimination or sexual harassment by or against students, faculty or staff shall be governed by TBR Policy 6:02:00:00 and P-080 and Walters State Community College Policies 06:34:00, 09:01:00 and 09:02:00. Complaints of sexual misconduct shall be governed by Walters State Community College Policy 09:03:00.
Part 5 - Sexual Discrimination 09:01:00
Sex Discrimination. Sexual Harassment or Sexual Misconduct Policies
It is the intent Walters State Community College as a member of the Tennessee Board of Regents to fully comply with Title IX of the Education Amendments of 1972, Sections 799A and 845 of the Public Health Service Act and Regulations issued pursuant thereto (45 C.F.R. Parts 83 and 86). The following policy and procedures are adopted by the Board to assist the institutions in such compliance.
A. Sex Discrimination
- It is the policy of the Tennessee Board of Regents that, pursuant to Title IX of the Education Amendments of 1972, Sections 799A and 845 of the Public Health Service Act, and Regulations adopted pursuant thereto, no institution shall discriminate on the basis of sex in the education programs or activities of the institution, including health-related training programs. Determination of gender will be through self-declaration.
- Walters State shall ensure that equal opportunity and nondiscrimination exist on the basis of sex for students in all education programs and activities, including but not limited to, the following:
- Recruitment and admission
- Academic, extracurricular, research, occupational training, health- related training, and other education programs;
- Rules on student life activities;
- Access to course offerings;
- Financial assistance;
- Employment assistance;
- Health and insurance benefits and services;
- Rules on marital or parental status; and
- In addition, in conjunction with Board Policy No. 5:01:02:00, each this Walters State policy ensures that no person, on the basis of sex, is excluded from participation in, denied the benefits of, or subjected to discrimination in employment under any education program or activity.
- Nondiscrimination in employment on the basis of sex shall include, but not be limited to, the following areas:
- Employment criteria;
- Recruitment and hiring;
- Promotion, tenure, demotion, transfer, layoff, termination, nepotism policies, and rehiring;
- Job assignments, classifications, and descriptions, lines of progression and seniority lists;
- Fringe benefits; and
All other terms, conditions, and privileges of employment.
Part 6 - Sexual Harassment 09:02:00
Sex Discrimination. Sexual Harassment or Sexual Misconduct Policies
Walters State Community College as a member of the Tennessee Board of Regents that pursuant to Title IX of the Education Amendments of 1972 and regulations adopted pursuant thereto shall not condone sexual harassment of students, applicants for employment or employees and each institution shall affirmatively address all allegations of sexual harassment.
Compliance with this policy shall be effectuated through procedures established in accordance with Section 111.B. of this policy; Tennessee Board of Regents Guideline P-080 and Walters State Community College Policy 06:34:00
A. Designation of Responsible Employee.
- The Assistant Vice President for Human Resources/Affirmative Action Officer and the Vice President for Student Affairs and Director of Athletics will coordinate the efforts of the College to comply with the Acts and the Regulations.
- Pursuant to institutional policy, the Assistant Vice President for Human Resources/Affirmative Action Officer and Vice President for Student Affairs and Director of Athletics will adhere to the calendar deadlines in evaluating the compliance efforts of the institution, coordinate such efforts, and investigate.
- The Assistant Vice President for Human Resources/Affirmative Action Officer and the Vice President for Student Affairs and Director of Athletics should have sufficient time and ability to evaluate the compliance efforts of the institution, coordinate such efforts, and investigate complaints by employees or students arising under the Acts and the Regulations.
- The designated employee or employees should have sufficient time and ability to evaluate the compliance efforts of the institution, coordinate such efforts, and investigate complaints by employees or students arising under the Acts and the Regulations.
- The names of the designated employees will be submitted to the Chancellor.
B. Complaint Procedures.
- Students and employees shall utilize the complaint and investigation procedure set forth in TBR Guideline P-080 Discrimination and Harassment - Complaint and Investigation Procedure and the associated Walters State Community College Policy 06:34:00 Harassment – Sexual, Racial and Other when filing complaints arising under the Acts or the Regulations
C. Statement and Dissemination of Policy.
- Walters State Community College does not discriminate on the basis of sex in the educational programs or activities which it operates and is required by Title IX of the Educational Amendments of 1972, Sections 799A and 845 of the Public Health Service Act, and 45 C.F.R. Parts 83 and 86 not to discriminate in employment in or admission to education programs or activities as defined in Walters State Community College Policy 06:34:00.
- The College will submit to the Chancellor an annual written self-evaluation of its current policies and practices and the effects thereof concerning admission and treatment of students, and employment of academic and non-academic personnel working in connection with the institution’s education programs and activities.
- As applicable, the College shall modify any policies and practices which do not meet the requirements of Title IX, the Public Health Service Act, or the Regulations issued pursuant thereto, shall take appropriate remedial steps to eliminate the effects of any discrimination which resulted from such policies and practices, and shall recommend to the Chancellor amendment of any state legislation which inhibits compliance with Title IX, the Public Health Service Act, and the Regulations issued pursuant thereto.
Part 7 - Sexual Misconduct 09:03:00
This policy is adopted by Walters State Community College specifically to address the offenses defined herein. All other forms of sex discrimination including sexual harassment are also strictly prohibited. Allegations that are not within the scope of this policy are subject to the procedures described in TBR Guideline P-080 as adopted and implemented by Walters State Policy 06:34:00 Harassment – Sexual, Racial and Other.
Scope: These procedures shall be utilized by:
- Any employee or student who has been a victim of sexual misconduct, regardless of sexual orientation or gender identity/expression;
- Former employees or students if the conduct took place during the time of employment or enrollment at Walters State and the conduct has a reasonable connection to the institution;
- All third parties with whom Walters State has an educational or business relationship and the conduct has a reasonable connection to the institution;
- Consent - an informed decision, freely given, made through mutually understandable words or actions that indicate a willingness to participate in mutually agreed upon sexual activity. Consent cannot be given by an individual who is asleep; unconscious; or mentally or physically incapacitated, either through the effect of drugs or alcohol or for any other reason; or, is under duress, threat, coercion, or force. Past consent does not imply future consent. Silence or an absence of resistance does not imply consent. Consent can be withdrawn at any time.
Dating Violence—violence against a person when the accuser and accused are dating, or who have dated, or who have or had a sexual relationship. “Dating” and “dated” do not include fraternization between two (2) individuals solely in a business or non-romantic social context. Violence includes, but is not necessarily limited to:
- Inflicting, or attempting to inflict, physical injury on the accuser by other than accidental means;
- Placing the accuser in fear of physical harm;
- Physical restraint;
- Malicious damage to the personal property of the accuser, including inflicting, or attempting to inflict, physical injury on any animal owned, possessed, leased, kept, or held by the accuser; or,
- Placing a victim in fear of physical harm to any animal owned, possessed, leased, kept, or held by the accuser – TC § 36-3-601(5)(c)
Domestic Violence—violence against a person when the accuser and accused:
- Are current of former spouses;
- Live together or have lived together;
- Are related by blood or adoption;
- Are related or were formally related by marriage; or,
- Are adult or minor children of a person in a relationship described above.
Domestic Violence – includes, but is not necessarily limited to:
- Inflicting, or attempting to inflict, physical injury on the accuser by other than accidental means;
- Placing the accuser in fear of physical harm;
- Physical restraint;
- Malicious damage to the personal property of the accuser, including inflicting, or attempting to inflict, physical injury on any animal owned, possessed, leased, kept, or held by the accuser; or,
- Placing the accuser in fear of physical harm to any animal owned, possessed, leased, kept, or held by the accuser – TC § 36-3-601
- Sexual Assault—the non-consensual sexual contact with the accuser by the accused, or the accused by the accuser when force or coercion is used to accomplish the act, the sexual contact is accomplished without consent of the accuser, and the accused knows or has reason to know at the time of the contact that the accuser did not or could not consent. Sexual contact includes, but is not limited to, the intentional touching of the accuser’s, the accused’s, or any other person’s intimate parts, or the intentional touching of the clothing covering the immediate area of the accuser’s, the accused’s, or any other person’s intimate parts, if that intentional touching can be reasonably construed as being for the purpose of sexual arousal or gratification.
Sexual Misconduct—for the purposes of this policy, “sexual misconduct” is defined as dating violence, domestic violence, stalking, and sexual assault.
- Stalking—a willful course of conduct involving repeated or continuing harassment of another individual that would cause a reasonable person to feel terrorized, frightened, intimidated, threatened, harassed, or molested, and that actually causes the accuser to feel terrorized, frightened, intimidated, threatened, harassed, or molested. Harassment – means conduct directed toward the accuser that includes, but is not limited to, repeated or continuing unconsented contact that would cause a reasonable person to suffer emotional distress, and that actually causes the accuser to suffer emotional distress. Harassment does not include constitutionally protected activity or conduct that serves a legitimate purpose – TCA § 39-17-315.
- Prohibition of Sexual Misconduct
Sexual misconduct is a form of sex discrimination prohibited by Title IX. Walters State is committed to eliminating any and all acts of sexual misconduct and discrimination on its campuses. As set forth in this policy, sexual misconduct includes dating violence, domestic violence, stalking, and sexual assault. Walters State strictly prohibits these offenses. Any allegation of sexual misconduct as defined herein will be investigated and adjudicated according to this policy.
- Immediate Actions A Victim Should Take
- In the immediate aftermath of a sexual assault, domestic violence, dating violence or similar event, the most important thing is for the victim to get to a safe place.
- When a feeling of safety has been achieved, the victim should seek medical attention, regardless of his or her decision to report the crime to the police. It is very important for the victim of sexual assault to seek medical attention immediately so that the victim can be screened for sexually transmitted diseases/pregnancy/date rape drugs, obtain emergency contraception, and receive treatment for any physical injuries.
- A victim has the right to accept or decline any or all parts of a medical exam. However, critical evidence may be lost or missed if not collected or analyzed.
- Valuable physical evidence can be obtained from the victim and the victim’s clothing. A victim should make every effort to save anything that might contain the offender’s DNA. Therefore, a victim should not:
- Bathe or shower;
- Wash his/her hands;
- Brush his/her teeth;
- Use the restroom;
- Change clothes;
- Comb hair;
- Clean up the crime scene; or
- Move anything the offender may have touched.
- Even if the victim has not yet decided to report the crime, receiving a forensic medical exam and keeping the evidence safe from damage will improve the chances that the police can access and test the stored evidence at a later date.
- Victims of sexual misconduct are encouraged to preserve evidence by saving text messages, instant messages, social networking pages, other communications, and keeping pictures, logs or other copies of documents, if they have any, that would be useful to investigators.
- Reporting Sexual Misconduct
The College encourages victims of sexual violence to talk to somebody about what happened so they can get the support they need and so the College can respond appropriately. Though reports will be kept as confidential as possible, the College cannot guarantee the confidentiality of every report or complaint. The following provisions detail the confidentiality options available to individuals.
- Reporting Confidentially
If a victim chooses to report an incident of sexual misconduct in a confidential manner, the victim can report the incident to the following person, a licensed counselor, who is required by Tennessee State law to maintain confidentiality of a victim:
Coordinator of Multicultural Engagement/Counselor
Walters State Community College
500 South Davy Crockett Parkway
Morristown, TN 37813
Student Services Building – Room U144
If the victim chooses to report in a confidential manner, the College may be unable to conduct an investigation into the matter or pursue disciplinary action against the alleged offender.
- Filing a Complaint at Walters State
Reports of acts of sexual misconduct to any other employee of the College must be reported to the Title IX Coordinator, and the College will take immediate and appropriate steps to investigate what happened and to resolve the matter promptly and equitably.
- The College shall not share information with law enforcement without the victim’s consent or unless the victim has also reported the incident to law enforcement.
- Before a complainant reveals any information to an employee, the employee must ensure that the complainant understands the employee’s reporting obligations.
- If the complainant wants to maintain confidentiality, the employee must direct the victim to confidential resources as detailed in ¶IV.A.
- If the complainant wants to tell an employee what happened but also maintain confidentiality, the employee must advise the complainant that the College will consider the request, but cannot guarantee that it will be able to honor it. In reporting the details of the incident to the Title IX Coordinator, the employee will also inform the Coordinator of the complainant’s request for confidentiality.
- An institutional complaint can be filed directly with either or both of the following:
|Title IX Coordinator
||Vice President for Student Affairs
|Mrs. Tammy Goode
||Dr. Foster Chason
|500 S. Davy Crockett Parkway
||500 S. Davy Crockett Parkway
|Morristown, TN 37813
||Morristown, TN 37813
|Dr. Jack E. Campbell College Center, Room 109B
||Dr. Jack E. Campbell College Center, Room 100
- Role of Title IX Coordinator
- The College’s Title IX Coordinator is responsible for overseeing all Title IX incidents reported to the College and for implementation of this policy, including but not limited to, identifying and addressing any systemic gender-based harassment, discrimination, and sexual misconduct. The Title IX Coordinator’s responsibilities include, but are not limited to, the following:
- Investigation or oversight of investigations of allegations related to Title IX;
- Coordination and oversight of educational programs including mandatory training for new students and employees and awareness campaigns for current students and employees;
- Coordination with local law enforcement on matters related to allegations related to sexual misconduct;
- Coordination and oversight of training for anyone involved in responding to, investigating, or adjudicating sexual misconduct;
- Coordination and oversight of training for employees related to their responsibility when they are aware of sexual misconduct;
- Coordination and oversight of annual training for investigators, decision makers, hearing officers and hearing committee members on the issues related to sexual misconduct and on how to conduct an investigation and hearing process that protects the safety of complainants and promotes accountability; and
- Attending appropriate training annually on topics related to responding to or investigating allegations of sexual misconduct.
- The Title IX Coordinator may designate deputies and investigators (“designees”) to assist in carrying out any of the responsibilities related to implementing this policy.
The Title IX Coordinator shall report at the beginning of each new school year to TBR’s Office of General Counsel the name of and contact information for the College’s Title IX Coordinator.
- Investigation Requirements and Procedures
All proceedings will include a prompt, fair, and impartial investigation and result. The College will provide the respondent and complainant equitable rights during the investigative process.
All complaints of sexual misconduct shall be presented to the Title IX Coordinator for investigation and appropriate disposition.
Mediation between the complainant and respondent will never be considered an appropriate resolution in sexual misconduct cases.
Initiating an investigation
Absent good cause, within three (3) business days of receipt of a report of sexual misconduct the Title IX Coordinator or designee shall attempt to get a written statement from the complainant that includes information related to the circumstances giving rise to the complaint, the dates of the alleged occurrences, and names of witnesses, if any. The complainant should be encouraged to complete a complaint form and submit a detailed written report of the alleged incident.
When the complainant chooses not to provide a written complaint, the Title IX Coordinator or designee will still investigate and take appropriate action.
Both before and during the pendency of the investigations, the Title IX Coordinator shall consult with the complainant and consider what, if any, interim measures may be necessary.
Complaints made anonymously or by a third party will be investigated to the extent possible.
After consultation with TBR General Counsel, if the Title IX Coordinator determines that the complaint contains an allegation of sexual misconduct, the Title IX Coordinator shall follow the procedures set forth in this policy to investigate and adjudicate the complaint.
The Title IX Coordinator may appoint a qualified, sufficiently trained person to investigate the allegations made in the complaint.
Only one person shall be identified as the investigator for a complaint.
Investigations shall be conducted by officials who do not have a conflict of interest or bias for or against the complainant or respondent.
If the complainant or respondent believes the assigned investigator has a conflict of interest, that party must submit a written explanation of the reason for that belief to the College President. The explanation must be submitted within three (3) business days, absent good cause, of the time when the party knew or should have known the facts that would give rise to the alleged conflict of interest. The President will determine if the facts warrant the appointment of a different investigator and respond to the party in writing within three (3) business days, absent good cause. The decision of the President shall be final.
What the investigation should and should not entail:
Once the investigator receives the complaint, the investigator shall notify the complainant in writing of his/her rights and request a meeting.
The investigator shall also notify the respondent in writing of the complaint and his/her rights and request a meeting with the respondent.
The investigator shall notify the complainant, respondent and all individuals interviewed during the investigation that retaliation is strictly prohibited and may be grounds for disciplinary action. In addition, the investigator shall advise all interviewees that they should contact the investigator immediately if they believe they are being retaliated against.
The investigation shall include interviews with both the complainant and respondent, unless either declines an in-person interview.
The complainant and respondent shall be provided with the same opportunities to have others present during an interview, including the opportunity to be accompanied by the advisor of their choice to any related meeting or proceeding.
The College will not limit the choice of advisor for either the complainant or respondent; however, the investigator may limit the participation of advisors during the investigation.
The investigation shall include interviews with relevant witnesses identified by the complainant and respondent or any other potential, relevant witness made known to the investigator via other means.
The investigation shall include the gathering and reviewing of any documentary, electronic, physical, or other type of relevant evidence.
The investigator is expected to request a list of relevant witnesses and evidence from complainant and respondent and take such into consideration.
The investigator shall not consider any evidence about the complainant’s prior sexual conduct with anyone other than the respondent. Evidence of a prior consensual dating or sexual relationship between the parties by itself does not imply consent or preclude a finding of sexual misconduct.
Outcome of Investigation and Determination of Appropriate Action
Upon completion of the investigation, the investigator shall prepare a written report that includes the allegations made by the complainant, the response of the respondent, corroborating or non-corroborating statements of the witnesses, review of other evidence obtained, and conclusions that may be drawn from the evidence gathered.
It is the responsibility of the investigator to weigh the credibility of all individuals interviewed and to determine the weight to be given to information received during the course of the investigation.
The report shall be delivered to the appropriate decision maker.
If the respondent is an employee, the decision maker shall be the appropriate divisional dean and vice president.
If the respondent is a student, the decision maker shall be the vice president for student affairs.
After review of the report, the decision maker shall make a determination based on a preponderance of the evidence presented as to whether or not a violation of this policy occurred.
The decision maker’s determination shall be communicated in writing simultaneously to the complainant and respondent, along with notice to the parties of their right to request an institutional hearing on the determination that a policy violation did or did not occur.
Timeframe for Conducting the Investigation
Every reasonable effort shall be made to conclude the investigation and resolve the complaint within sixty (60) calendar days following receipt of the complaint. Within this sixty (60) day time frame, absent good cause, it is expected that the investigator will conclude the investigation, that the investigator will present a report to the decision maker, and that the investigator will notify the parties in writing of decision maker’s determination.
If the investigator or decision maker determines that additional time is needed, both parties shall be notified in writing of the delay, the anticipated date that the investigation will be concluded, and the reasons for such delay.
If either party determines that additional time is needed, that party shall request such in writing to the investigator. The written request for additional time shall include the reasons for the requested delay and the number of additional days needed. The investigator shall make every reasonable effort to respond to the request for additional time within two (2) business days following receipt of the request and shall notify both parties in writing as to whether or not the request is granted.
- Either party may request an institutional hearing on the determination that a policy violation did or did not occur by providing written notice of the request to the investigator within ten (10) business days of receipt of the decision maker’s decision.
- If a request is not received within ten (10) days, the decision maker’s determination is final.
- The hearing may be held before either a hearing officer or hearing committee. The President of the College shall determine whether to proceed with a hearing officer or hearing committee and shall appoint individuals to serve in those capacities. The hearing officer and all hearing committee member shall receive, at a minimum, annual training on issues related to domestic violence, dating violence, sexual assault, and stalking, and on how to conduct an investigation and hearing process that protects the safety of victims and promotes accountability.
- If the complainant or respondent believes the hearing officer or any hearing committee member has a conflict of interest, that party must submit a written explanation of the reason for that belief to the President. The explanation must be submitted within three (3) business days, absent good cause, of the time when the party knew of should have known the facts that would give rise to the alleged conflict of interest. The President will determine if the facts warrant the appointment of a different hearing officer or committee member and respond to the party in writing within three (3) business days, absent good cause. The decision of the President shall be final.
- If such a hearing is requested, every reasonable effort shall be made to conclude the hearing and resolve the appeal, including any appeal to the President, within thirty (30) days following the College’s receipt of the party’s request for a hearing.
- The parties to the hearing may not engage in formal discovery.
- Each party is entitled to have an advisor of choice available; however, the advisor may not participate in the proceeding other than to render advice to the party.
- The College will not limit the choice of advisor for either the complainant or respondent.
- The complainant and respondent shall be timely notified in writing of all meetings relevant to the proceeding.
- The hearing officer or chair of the hearing committee shall control the procedures of the hearing with due consideration given to the parties’ requests related to procedures such as, but not limited to, limitations on cross-examinations, recesses so the parties may consult with their advisors, and scheduling of hearings. The hearing officer or chair of the hearing committee shall conduct the proceedings in a manner that does not allow the respondent to directly question the complainant in person.
- The hearing officer or hearing committee shall use a preponderance of the evidence standard when reaching a decision.
- Absent good cause, within five (5) business days of the close of evidence, the hearing officer or committee shall issue a written determination as to whether or not a violation of this policy occurred and the justification for this decision.
- Each party shall be simultaneously notified of the hearing officer or committee’s decision in writing, which shall include notice of their rights to appeal the hearing officer’s or committee’s determination to the President.
Appeal of Hearing Decision to the President
- If either party chooses to appeal the hearing officer’s/committee’s decision, the party shall notify the investigator in writing of the decision to appeal within five (5) business days of receipt of the hearing officer’s/committee’s determination.
- If a written request for appeal is not received within five (5) days, the decision of the hearing officer/committee is final.
- The appealing party(ies) must explain why it is believed the factual information was incomplete, the analysis of the facts was incorrect, and/or the appropriate legal standard was not applied, and how this would change the determination in the case.
- The President will issue a written response to the appeal as promptly as possible. This decision will constitute the College’s final decision on the complaint.
- Effect of a Finding of a Violation of this Policy
- If a final decision has been made that a policy violation occurred, the respondent shall be referred to the appropriate personnel for a determination of discipline.
- The appropriate personnel will be determined by the status of the respondent. If the respondent is a student, then the matter shall be referred to the vice president of student affairs. If the respondent is an employee, the matter shall be referred to the assistant vice president of human resources/affirmative action officer.
- If the respondent is a student, the College will follow the procedures for disciplining students as described in TBR Policy 3:02:00:01 and Walters State Policies 04:18:0 and 04:18:03.
- If the respondent is an employee, the College will follow the procedures related to disciplining employees as described in applicable employee policies.
- Notwithstanding any policy to the contrary, the following additional requirements apply to disciplinary actions related to violations of this policy:
- The complainant shall receive sufficient notice of and be allowed to attend any meeting or hearing during the disciplinary process.
- The complainant shall be allowed to have an advisor of her/his choice attend any meeting or hearing.
- The complainant shall be allowed to testify at any hearing during the disciplinary process, even if neither party intends to call the complainant as a witness during the case-in-chief.
- The complainant shall be allowed access to any evidence presented during any disciplinary meeting or hearing.
- The Title IX Coordinator or designee shall be appointed as the complainant’s contact person for any questions or assistance during the disciplinary process.
- The complainant shall receive written notice of the outcome of the disciplinary process.
If a final decision has been made that a policy violation occurred, the Title IX Coordinator or designee shall determine if any remedies are required to address the campus-wide environment, taking into consideration the impact of an incident of sexual misconduct on the campus as a whole and on specific groups or areas on campus. For example, the Title IX Coordinator or designee may determine that specific training is needed for a student group whose members have been accused of sexual assault.
In situations that require immediate action because of safety or other concerns, the college will take any reasonable administrative action that is appropriate. Examples, of such interim actions include, but are not limited to:
Providing an escort to ensure that the complainant can move safely between classes and activities;
Ensuring that the complainant and respondent do not attend the same classes;
Providing access to counseling services;
Providing or assisting in providing medical services;
Providing academic support services, such as tutoring; and
Arranging for the complainant to re-take a course or withdraw from a class without penalty, including ensuring that any changes do not adversely affect the complainant’s academic record.
These remedies may be applied to one, both, or multiple parties involved.
Student respondents may be placed on interim suspension under the appropriate circumstances pending the outcome of the investigation. The College shall follow TBR Policy 3:02:00:01 and Walters State Policy 04:18:02 before placing a student respondent on interim suspension.
Employee respondents may be, consistent with Human Resource policies, placed on administrative leave pending the outcome of the matter.
Education and Prevention Programs
The College will engage in comprehensive educational programming to prevent sexual misconduct. Educational programming consists of primary prevention and awareness programs for all incoming students and new employees and ongoing awareness and prevention campaigns for students, faculty, and staff that:
Identifies domestic violence, dating violence, sexual assault and stalking as prohibited conduct;
Defines what behavior constitutes domestic violence, dating violence, sexual assault and stalking;
Defines what behavior and actions constitute consent to sexual activity in the State of Tennessee;
Provides safe and positive options for bystander intervention that may be carried out by an individual to prevent harm or intervene when there is a risk of domestic violence, dating violence, sexual assault and stalking against a person other than the bystander; and
Provides information on risk reduction so that students and employees may recognize warning signs of abusive behavior and how to avoid potential attacks.
Assistance for Victims of Sexual Misconduct: Rights and Options
Regardless of whether a victim elects to pursue a criminal complaint, the College will assist victims of sexual misconduct and will provide each victim with a written explanation of her/his rights as a member of the College.
Additionally, in the Tennessee court system, a victim of domestic violence, dating violence, sexual assault and stalking has the following rights: the right to confer with the prosecution, right to be free from intimidation, harassment and abuse throughout the criminal justice system, the right to be present at all proceedings where the defendant has the right to be present, the right to be heard, when relevant, at all critical stages of the criminal justice process as defined by the General Assembly, the right to be informed of all proceedings, and of the release, transfer or escape of the accused or convicted person, the right to a speedy trial or disposition and a prompt and final conclusion of the case after the conviction or sentence, the right to restitution from the offender and the right to be informed of each of the rights established for victims. Information related to these rights may be found at http://www.tndagc.com/vr.htm.
Protection from abuse orders may be available through http://www.tncourts.gov/programs/self-help-center/forms/order-protection-forms and additional information related to such orders may be found at http://tncoalition.org/resources/legal-resources.html.
The College does not publish the name of crime victims nor maintain identifiable information regarding victims in the Daily Crime Log or in the release of timely warnings.
Resources for Victims of Sexual Misconduct
The resources listed below are not exhaustive or limited to victims who wish to make an official report or participate in an institutional hearing, police investigation or criminal prosecution. However, in cases where a victim wishes to maintain complete confidentiality, the victim should review carefully Section IV above related to the limits on the College’s ability to maintain confidentiality.
- On Campus Resources
|Vice President for Student Affairs
||Jack E. Campbell College Center - Room 100
|Assistant Vice President for Student Affairs
||Student Services Building - Room U134
||Jack E. Campbell College Center - Room 145
||Student Services Building - Room U139
|Title IX Coordinator
||Jack E. Campbell College Center - Room 109B
- Local Area Resources
|Claiborne County Sheriff’s Department
|Statewide Domestic Violence Hot Line
|Tazewell Police Department
|Greene County Sheriff’s Department
|Greeneville City Police Department
|The Crisis Center
|Sexual Assault Center, East Tennessee
|Statewide Domestic Violence Hot Line
|Hamblen County Sheriff’s Department
|Morristown Police Department
|Statewide Domestic Violence Hot Line
|Sevier County Sheriff’s Department
|Sevierville Police Department
|Sexual Assault Center, East Tennessee
|Statewide Domestic Violence Hot Line
- On-line Resources:
http://tncoalition.org/ - State Coalition Against Rape
http://tncoalition.org/ - State Coalition Against Domestic Violence
http://www.thehotline.org/ - Website for LGBTQ survivors of sexual or domestic violence and minority women survivors of sexual or domestic violence
http://www.pandys.org/malesurvivors.html -Website for male survivors
http://www.rainn.org – Rape, Abuse and Incest National Network
http://www.ovw.usdoj.gov/sexassault.html - Department of Justice
http://www2.ed.gov/about/offices/list/ocr/index.html Department of Education, Office of Civil Rights
The College, its officers, employees, or agents are strictly prohibited from retaliating, intimidating, threatening, coercing, or otherwise discriminating against any individual for exercising their rights or responsibilities under any provision of this policy. Retaliation will result in disciplinary measures, up to and including termination or expulsion.
Part 8 - Disciplinary Sanctions 04:18:02
- Upon a determination that a student or student organization has violated any of the disciplinary offenses set forth in these regulations, institutional disciplinary policies, or the general policies of an institution, disciplinary sanctions may be imposed, either singly or in combination, by the appropriate institution or school officials.
- Sanctions that may be imposed include, but are not limited to the following:
- Restitution. Restitution may be required in situations which involve destruction, damage, or loss of property, or unreimbursed medical expenses resulting from physical injury. When restitution is required, the student or student organization is obligated by the appropriate judicial authority to compensate a party or parties for a loss suffered as a result of disciplinary violation(s). Any such payment in restitution shall be limited to actual cost of repair, replacement or financial loss;
- Warning. The appropriate institutional official may notify the student or student organization that continuation or repetition of specified conduct may be cause for other disciplinary action;
- Reprimand. A written or verbal reprimand or censure may be given to any student or student organization whose conduct violates any part of these regulations and provides notice that any further violation(s) may result in more serious penalties;
- Service to the Institution or Community. A student, or student organization, may be required to donate a specified number of service hours to the institution performing reasonable tasks for an appropriate institution office, official(s), or the local community. The service required shall be commensurate to the offense (e.g., service for maintenance staff for defacing institutional property);
- Specified Educational/Counseling Program. A student or student organization may be required to participate in specified educational or counseling program(s) relevant to the offense, or to prepare a project or report concerning a relevant topic;
- Apology. A student or student organization may be encouraged to issue an apology that is appropriate for the circumstances and relates to the behavior at issue in the disciplinary matter.
- Assignment of an “F” grade for a course. In situations involving academic misconduct, a grade of “F” may be assigned for the course.
- Fines. Penalties in the form of fines may be imposed against a student or student organization whenever the appropriate institutional authority deems appropriate. The sanction of fines may be imposed in addition to other forms of disciplinary sanctions. Failure to pay fines may result in further disciplinary action;
- Restriction. A restriction upon a student’s or student organization’s privileges for a period of time may be imposed. This restriction may include, for example, denial of the ability to represent the institution at any event, ability to participate in institution or TBR sponsored travel, use of facilities, parking privileges, participation in extracurricular activities or restriction of organizational privileges;
- Probation. Continued enrollment of a student or recognition of a student organization on probation may be conditioned upon adherence to these regulations. Any student or organization placed on probation will be notified in writing of the terms and length of the probation. Probation may include restrictions upon extracurricular activities, or any other appropriate special condition(s). Any conduct in further violation of these regulations while on probationary status or the failure to comply with the terms of the probationary period may result in the imposition of further disciplinary action;
- Suspension. Suspension is the separation of a student or student organization from the institution for a specified period of time. Suspension may be accompanied by special conditions for readmission or recognition;
- Expulsion. Expulsion entails a permanent separation from the institution. The imposition of this sanction is a permanent bar to the student’s admission, or a student organization’s recognition to the institution. A student or organization that has been expelled may not enter institution property or facilities without obtaining prior approval from an appropriate campus official with knowledge of the expulsion directive;
- Revocation of Admission, Degree, or Credential.
- Interim Suspension. As a general rule, the status of a student or student organization accused of violation of these regulations should not be altered until a final determination has been made in regard to the charges. However, interim suspension, pending the completion of disciplinary procedures, may be imposed upon a finding by the appropriate institutional official that the continued presence of the accused on campus constitutes an immediate threat to the physical safety and well-being of the accused, any other member of the institution its guests, property, or substantial disruption of classroom or other campus activities. In any case of interim suspension, the student, or student organization, shall be given an opportunity at the time of the decision, or as soon thereafter as reasonably possible, to contest the suspension;
- Housing Probation. Continued residence in campus or student housing may be conditioned upon adherence to these regulations as well as institutional housing regulations. Any resident placed on housing probation will be notified in writing of the terms and length of the probation. Probation may include restrictions upon the activities of the resident, including any other appropriate special condition(s);
- Housing Suspension and Forfeiture. A resident suspended from housing may not reside, visit, or make any use whatsoever of a housing facility or participate in any housing activity during the period for which the sanction is in effect. A suspended resident shall be required to forfeit housing fees (including any unused portion thereof and the Housing Deposit). A suspended resident must vacate the housing unit. Housing suspension shall remain a part of the student resident’s disciplinary record.
- Any alternate sanction deemed necessary and appropriate to address the misconduct may be utilized.
- The President of Walters State Community College is authorized, at his or her discretion, to intervene in order to negotiate a mutually acceptable resolution to any disciplinary proceeding, or, subsequently, to convert any sanction imposed to a lesser sanction, or to rescind any previous sanction, in appropriate cases.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.04 Disciplinary Sanctions. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History – Adopted by TBR: 12/8/11. Effective: 1/29/12.
Part 9 - Traffic and Parking 05:12:00
- General: The purpose of these regulations shall be to facilitate the orderly and efficient flow of traffic on WSCC campuses, to provide a safe atmosphere for both pedestrians and motor vehicle operators, and to provide order with regard to parking within limited space. Institutional policies enacted in compliance with this rule shall be subject to prior review and approval of the TBR. Policies will be published annually, traffic/parking handbooks, student/faculty handbooks and on institutional websites.
- The Campus Police Department is authorized to enforce these regulations.
- Violation of traffic and parking regulations may result in a citation being issued. A single citation may include multiple violations.
- The college shall have no responsibility for loss or damage to any vehicle or its contents operated or parked on the college campuses. All individuals parking vehicles on college campuses are reminded that they should properly secure their vehicles and minimize the exposure of valuables left unattended inside vehicles.
- The use of bicycles requires no registration. Appropriate space is defined for parking bicycles on campuses.
- Abandoned vehicles, per T.C.A. Section 55-16-101, et. seq., Unclaimed or Abandoned Vehicles, will be removed from campus after 30 days of abandonment.
- Use of skateboards, roller/in-line skates, and go-carts or other motorized recreational vehicles are prohibited on all Walters State properties.
- Pedestrian Regulations
- Pedestrian traffic has the right-of-way on campuses.
- Pedestrians are requested to use crosswalks and sidewalks and to observe traffic signs.
- Students must not endanger their safety or constitute an unreasonable impediment to lawful vehicle traffic by crossing streets at other than authorized lanes (e.g., crosswalks, etc.) or by willfully walking or congregating in the streets.
- Registration of Motor Vehicles, Permits and Hang Tags: All motor vehicles used on all Walters State campuses must meet the vehicle registration requirements of the state of Tennessee. Parking permits for use of campus parking lots are issued in the name of a student and are valid on any vehicle driven. It is this individual’s responsibility to ensure that the hang tag is properly used and displayed on/in the vehicle being used and to ensure that rules and regulations relative to operating a vehicle on college property are obeyed, regardless as to whom the vehicle is registered.
- All vehicles operated on all Walters State campuses are required to display the appropriate parking permit, which may be obtained from the Campus Police Department.
- A parking permit is issued to students and must be displayed from the rear view mirror of the vehicle driven, with the printed side facing outward and readable through the windshield of the vehicle. Vehicles having a dark tinted strip across the top of the windshield or vehicles without a rear view mirror may display the permit from the front dash of the vehicle with the printed side visible from outside the vehicle. Permits must not be obstructed from view (i.e., permits must not be on floor or in glove box; in or under seat; or contained in a book, bag, or purse).
- Temporary parking permits are available for vehicles used on a temporary basis on campuses. Temporary permits are also available in the event the issued permit is not on the vehicle that is being driven or if the permit has been lost. Temporary permits may be obtained through the Campus Police Department.
- Visitor permits are available to persons who occasionally have business or other reasons to be on campus. Visitor spaces are provided and designated by appropriate signs.
- Annual parking permit issuance begins on August 15 of each year. The parking permit obtained during fall semester expires August 15 of the following year. Therefore, it is not necessary for students returning for the following spring and summer semesters to obtain a parking permit each semester.
- Students enrolled for credit courses may obtain the parking permit, after payment of all fees, through the Campus Police Department.
- Any student taking non-credit courses or attending seminars must obtain a temporary parking permit through the office of Community Education.
- Motorcycles driven and parked on campuses must be registered with the Campus Police Department. It is not currently required that a parking permit be displayed on motorcycles; however, the tag number of the bike must be registered in the Campus Police Department. Appropriate designated student parking should be utilized.
- Illegible or damaged parking permits must be replaced. Failure to display a legible permit may result in a citation being issued.
- Parking: Students are required to park only in the appropriate designated areas. The designated areas are identified by appropriate signage. On special occasions (e.g., athletic events, concerts, graduation exercises, etc.) and in emergencies, parking and traffic limitations may be imposed by the Campus Police Department as required by the conditions which prevail.
- Students are required to park in student parking on any campus being visited.
- Faculty and staff may not override existing parking rules and regulations without written approval of the President.
- Vehicles are not to be parked at any time in loading areas, in parking area entrances, on sidewalks or campus lawns, in places with signs indicating parking restrictions (e.g., 24-hour reserved, etc.) or in a manner to block roadways, fire lanes or the movement of any other vehicle. Yellow painted curbs indicate no parking at any time.
- Vehicles illegally parked may be towed away at the vehicle owner’s expense.
- All vehicles with trailers, equipment or other attachments that could occupy multiple parking spaces must park in student parking lot P only. Vehicles with attachments parked in other areas may be cited.
- All students with disabilities who intend to park a motor vehicle in an area designated for individuals with disabilities must have a valid state disability parking permit (e.g., license plates, hang tags or placards).
- To assist in ensuring that disabled spaces are available to those who need disability parking, students who utilize a permanent or temporary state disability permit are encouraged to register the permit with the Department of Student Support Services. Students will also need to display a Walter State disability permit which will be issued at the time the state disability permit or license tag is registered with Student Support Services.
- Any student who becomes temporarily disabled may apply for a temporary disabled permit at the college’s Department of Student Support Services, Room U130, Student Services Building on the Morristown campus. Temporary WSCC disabled permits are available for three (3) weeks duration. After three (3) weeks, an individual may apply for a three (3) week extension of the temporary permit; however, after six (6) weeks of prolonged disability, individuals will be required to apply with their local county Court Clerk for a temporary or permanent state issued handicapped placard, hang tag or license plate.
- The fine for parking in areas designated for individuals with disabilities without a valid state-issued parking permit is established by statute, and can change as necessary to remain in compliance with state law. Enforcement of disability parking violations will be in accordance with T.C.A §§55-21-101 thru 55-21-110.
- Requests for reserved parking requesting the use of 10 or more parking spaces requires administrative approval and should be directed to the vice president for Business Affairs.
- Speed limits are posted at each campus location.
- Passing a moving vehicle on campus streets is prohibited.
- All vehicles must come to a complete stop at intersections where stop signs are displayed or posted. Stop bars painted on the pavement at intersections with parking lots and campus streets must be observed in the same fashion as a posted stop sign. Citations will be issued for not stopping at stop signs and painted stop bars.
- Motorists must yield right of way to pedestrians.
- Vehicles must pull over, come to a complete stop and yield the right of way to all emergency vehicles with flashing lights.
- All State of Tennessee and local motor vehicle laws are applicable twenty-four (24) hours a day on all WSCC campuses.
- Operating a motor vehicle in any area other than a street or roadway intended for motor vehicles is prohibited.
- All accidents must be reported to the Campus Police Department immediately. Written reports will be issued by the Campus Police Department. Citations may be issued depending upon circumstances and the severity of the accident. Proof of financial responsibility (insurance) is required (See T.C.A. 55-12-139).
- Vehicles displaying a student parking permit must park in student designated parking lots between 7:00 a.m. and 5:30 p.m.
- Vehicles with student parking permits may park in designated faculty, staff, or visitor parking lots after 5:30 p.m. Citations are issued beginning the first day of class each semester for parking in faculty, staff, or visitor parking areas without an appropriate parking permit.
- Currently enrolled students, when on campuses for any purpose, must park in student designated parking to avoid being cited.
- Beginning with the first day of class of each semester, students parking in designated student parking areas will be given a two week period to obtain the student parking permit before being cited for this violation. After this two week period, citations for not displaying the student permit will be issued.
- Protests of the fine for parking and registration citations must be made within ten (10) days of the citation date (excluding holidays and weekends). These protests must be made to the office of Student Affairs between the hours of 8:00 a.m. and 4:00 p.m. The Office of Student Affairs will forward the protest to the Traffic Court.
- The fine for a moving vehicle violation is $20.00 per violation.
- The fine for disabled/handicapped parking violations is established by state law and can change as needed to remain in compliance with state law.
- One citation may reflect multiple violations and fines.
- All fines must be paid during the current semester. Outstanding and unpaid citations must be cleared each semester to permit further course enrollment, receipt of grades, or transfer of official records.
- Fines may be paid at the cashier office of any campus, between 8:00 a.m. and 4:00 p.m., Monday through Friday.
- Appeals: The WSCC Traffic Court operates to hear parking and traffic violation cases that students contest. The decision of the Traffic Court shall be final unless the vice president for Student Affairs feels there is a violation of due process. In no case will an appeal be considered on the basis that the court’s decision was too severe. In cases where a student makes an appeal because of additional evidence or a violation of due process, the student must do so within 48 hours to the vice president for Student Affairs. If the vice president for Student Affairs feels there is justification for a hearing, the case will be reheard at the next regular Traffic Court. For extenuating circumstances, the vice president for Student Affairs may make a decision regarding a student’s traffic violation without referring the student to the WSCC Traffic Court. In such cases, the vice president for Student Affairs will file a written statement explaining actions to the president of the college with a copy being forwarded to the Student Traffic Court. Any exception to this policy shall be approved by the president of the college.
- The WSCC Traffic Court shall hear only those cases for which an appeal has been filed. The necessary appeal form may be obtained in the office of Student Affairs, Room 100-CCEN.
- Student Justices receiving citations may contest the citations before the WSCC Traffic Court. However, their cases can be heard only on a court date for which they are not actively serving.
- If a student fails to appear before the WSCC Traffic Court on the designated date, the right to a hearing is forfeited; and charges cited must be accepted.
- The Campus Police Department is not responsible for the student appeals process.
- Campus Police officers are not authorized to dismiss a citation which has been issued.
- All student complaints, protests, or appeals of a citation should be directed to the Student Affairs Office.
- All appeals resulting in dismissal must have the approval of the appropriate administrative staff of the college.
- Student traffic court structure:
- The Walters State Community College Traffic Court hears student cases of traffic violations evolving from the violation of the Traffic and Parking Regulations on the Walters State Community College campus.
- The president of the Student Government Association shall appoint six (6) students to serve as justices of the Traffic Court. The term of their appointment will be for no more than two (2) semesters or until the date of their graduations from WSCC unless otherwise prohibited.
- The WSCC Traffic Court shall have a chief justice, appointed by the SGA president, who presides over all cases brought before the court. The chief justice shall preside over all court sessions and shall select two (2) justices from the remaining five (5) justices to serve at each session. This should be done on a rotating basis.
- The president of the Student Government Association shall set the dates each semester for all traffic courts and so notify the justices.
- The administrative adviser to the Traffic Court shall be the vice president for Student Affairs or designated representative.
- The Traffic Court shall maintain minutes for each hearing.
- Dates for Traffic Court shall be printed in the WSCC on-line Bulletin.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.05 Traffic and Parking. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History – Adopted by TBR: 12/8/11. Effective: 1/29/12.
Part 10 - Disciplinary Procedures 04:18:03
- General: Walters State Community College, in the implementation of TBR regulations pertaining to discipline and conduct of students, insures the constitutional rights of students by affording a system of constitutionally and legally sound procedures which provide the protection of due process of law. Walters State has enacted policies which are in compliance with this TBR Policy 3:02:01:00, as well as state and federal law. All disciplinary procedures are affirmatively communicated to the faculty, staff, and students of Walters State Community College as well as published in appropriate websites, handbooks, and manuals.
- Walters State Community College has proceedings that facilitate avenues of communication between students, faculty, and staff which provide for the transmission of constructive ideas in the solution of incidents related to Disciplinary Offenses and Academic and Classroom Misconduct. The administration of incidents relating to Disciplinary Offenses, both outside and inside the classroom, on the campus of Walters State Community College that violate College and Tennessee Board of Regents policies and standards of conduct contained herein and in the college catalog is a function of the vice president for Student Affairs and/or the appropriate Walters State Community College adjudicating body. The administration of incidents related to Academic Misconduct and Classroom Offenses as they relate to an academic component is a function of the vice president for Academic Affairs and/or the appropriate Walters State Community College adjudicating body (see Academic Misconduct Grade Appeal). The vice presidents and/or other authorized college personnel are responsible for investigating alleged offenses. In all cases proper procedural safeguards will be used to ensure a student’s due process.
- For students/student organizations facing disciplinary action, four potential processes exist for adjudication of the case. The student shall be informed in writing of each option, including which options may be utilized based on the case, and the due process rights associated with each option. Options include: 1) to not contest the case; 2) informal adjudication of the case by the vice president for Student Affairs or their designee; 3), a Walters State Institutional Hearing; or 4) a TUAPA hearing in the circumstances described in section (2) below. Election to use the Walters State Institutional Hearing or a TUAPA hearing entitles the student/student organization to due process. A student’s/student organization’s election of the options to not contest the case, or have informal adjudication by the vice president for Student Affairs or their designee, requires that the student waive, in writing, his/her right to due process. Selection of one option constitutes a waiver of all other options. The student shall have five (5) business days following written notification to select an option. In cases in which the student elects to have the vice president for Student Affairs or their designee to informally adjudicate the case, the student elects to accept whatever sanction may be imposed by the person designated to make the decision. The decision of the vice president or their designee will be final. If a student, absent good cause, fails to return the Waiver and Election of Hearing Procedures Form in a timely manner, the student will be deemed to have waived a right to the processes described above and Walters State Community College may proceed as it deems, in its sole discretion, appropriate in the circumstances.
- TUAPA: All cases which may result in: (a) suspension or expulsion of a student, or student organization, from the institution, for disciplinary reasons or (b) revocation of registration of a student organization, are subject to the contested case provisions of the Tennessee Uniform Administrative Procedures Act (TUAPA), T.C.A. § 9-8-01 et seq., and shall be processed in accord with the Uniform Contested Case procedures adopted by the Board of Regents unless the student or organization, after receiving written notice, waives those procedures and elects to have the case disposed of in accord with institutional procedures described above in item (1), or waives all right to contest the case under any procedure.
- Institutional Procedure and Due Process: For matters not subject to the requirements of TUAPA, or when a student waives his or her right to a TUAPA hearing and chooses the option of a Walters State Institutional Hearing:
Students/student organizations subject to any disciplinary sanction are entitled to a due process hearing unless that right is waived by the student after receiving written notice of the available procedures. Should a student or student organization be charged with a Disciplinary Offense or Academic Misconduct and Classroom Offense, not associated with a grade, elect to have an Institutional Hearing, the case shall be adjudicated through the Student Discipline Committee with the following procedures:
- The student/student organization shall be informed, in writing, of the charges being brought against them and the policy or regulation allegedly breached within five (5) business days of the College becoming aware of the alleged misconduct.
- The student/student organization shall be given the name(s) of witness(es) bringing charges and a written report on the facts to which each witness testified.
- The student/student organization shall be informed of the time, place, and date of the Student Discipline Committee hearing which shall be held within ten (10) business days of the date of notification.
- The President shall appoint an appropriate committee to investigate and hear the student’s/student organization’s appeal. The student/organization will be notified by the designated appeal committee chair of the time, date, place and procedures for the appeals hearing. The hearing will take place within ten (10) business days of the filing of the written appeal to the vice president of Student Affairs.
- Committee members shall consist of:
- Committee Chair named by the President
- Two faculty members at large
- Student Government Association Vice President
- Two students designated by the Student Government Association
- One Division Dean
- The student may request a public hearing.
- The student shall be advised of the following rights applicable to the hearing:
- The right to present his or her case,
- The right to call witnesses in his or her behalf,
- The student shall be given the opportunity to hear and question witnesses against his/her and to present oral and written evidence in his/her defense.
- The student shall have the right to be assisted in his/her defense by an adviser of his/her choice. The adviser’s participation shall be limited, however, to advising the student and shall not include representing the student; and
- The student shall be advised of the method and time limitations for appeal, if any is applicable.
- All evidence upon which the decision is made shall be presented at the proceedings of the Student Discipline Committee hearing.
- Following the hearing, the Student Discipline Committee shall submit its recommendation to the President for final approval within five (5) business days.
- The decision of the President shall be final subject only to any appeal provided by policies of the Tennessee Board of Regents. The President shall render a decision within ten (10) business days.
- Interim Suspension Hearings: Hearings conducted with regard to interim suspensions imposed pending the outcome of a disciplinary investigation or proceeding shall be conducted consistent with the minimum requirements of due process applicable to an institutional hearing (Section (5) ), taking into account the need for a timely hearing. The evidence presented at the hearing shall be limited to that which is relevant to the basis asserted for imposition of the interim suspension.
- Alternative Resolution Procedures: In instances of Disciplinary Offenses adjudicated by the vice president for Student Affairs or Academic Misconduct and Classroom offenses adjudicated by the vice president for Academic Affairs, with the consent of all relevant parties, the College may utilize alternative resolution methods for hearings and/or for the resolution of disciplinary matters. Alternative resolution methods may include, but are not limited to, mediation, diversion programs, and/or negotiated resolutions.
- Grade Appeal Procedure
- Grade Appeal Policy
Student appeals concerning a course grade should be resolved by conference between the student and the instructor who assigned the grade within 45 calendar days from the day grades are loaded in SIS as stated in the timetable. If the concern is not resolved, the student may begin the formal grade appeal process.
- Grounds for Appeal:
- Errors in calculation: The student appeals an error made in the mathematical calculations of graded material.
- Errors in course practices: The student contends that there was gross disparity between the course syllabus and the manner in which the course was conducted in regards to the treatment of the individual student.
The student will be required to provide a written description detailing how the criteria for appeal have been met in his/her particular circumstance.
- Procedures for Appeal:
- Following the initial conference with the instructor, the student has 7 calendar days to complete the Walters State Community College Student Grade Appeal Form. The student must sign and date the completed form in the presence of the instructor at a mutually agreed upon time.
- The response from the instructor must be submitted to the department head, if applicable or academic dean within 7 calendar days of the student’s signature.
- The response from the department head/academic dean must be submitted to the student within 7 calendar days of the instructor’s signature. If the student wishes to further the appeal, the academic dean must submit the Grade Appeal Form to the vice president for Academic Affairs.
- The response from the vice president for Academic Affairs must be submitted to the student within 7 calendar days of the academic dean’s signature. If the student wishes to further the appeal, the vice president for Academic Affairs will submit the Grade Appeal Form to the Academic Affairs Committee.
- The Academic Affairs Committee will hear the appeal at the next regularly scheduled meeting. The Academic Affairs Committee will render a response at the conclusion of the meeting.
- If the student wishes to further pursue the appeal, the vice president of Academic Affairs will take the appeal to the president. The president will have 7 calendar days to render a decision. The president’s decision is final.
- Other Information:
- The number of days indicated at each level of the appeal process shall be considered the maximum, but every effort should be made to expedite the process.
- The failure of the student to proceed from one level of the appeal procedure to the next level within the prescribed time limits shall be deemed to be an acceptance of the outcome previously rendered. All further considerations and proceedings regarding that particular appeal shall cease at that point.
- A grade appeal may be withdrawn by the student at any level without prejudice.
- All appeal proceedings shall be kept as confidential as may be appropriate at each level.
- Individuals (instructor, department head, division, dean, vice-president) involved in grade appeal procedures shall have reasonable access to all official records for information necessary to the determination of an outcome.
- If an instructor is unavailable for 45 days following the posting of the course grade, then the appeal process may proceed to the department (division) level immediately.
- The president of Walters State Community College is authorized, at their discretion, to intervene in order to negotiate a mutually acceptable resolution to any disciplinary proceeding, or, subsequently, to convert any finding or sanction imposed to a lesser finding or sanction, or to rescind any previous finding or sanction, in appropriate cases.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.06 Disciplinary Procedures and due Process. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History – Adopted by TBR: 12/8/11. Effective: 1/29/12.
The WSCC Police Department, located in the Information Center, is operated for the safety and benefit of the students attending WSCC. Walters State Police Officers are fully certified police officers under the Peace Officer’s Standards and Training Commission of Tennessee. Officers have full investigative and arrest powers on all WSCC properties. Uniformed officers are on duty 24 hours a day, seven days a week for your protection. You should not hesitate to contact them in regard to special needs.
Pursuant to the provisions of the “College and University Security Information Act”, Public Chapter No. 317, enacted by the 1989 General Assembly, WSCC makes available crime rates and statistics as well as security policies and procedures to interested parties. If you wish to review or receive a copy of this information, please contact:
WSCC Police Department
Walters State Community College
500 South Davy Crockett Parkway
Morristown, Tennessee 37813-6899
The Annual Security Report may also be accessed at:www.ws.edu/student-services/campus-safety/crime-reports/ .
Americans With Disabilities Act Grievance Procedure
The purpose of this procedure is to provide a clear, orderly and expedient method through which all persons may process bona fide complaints related to Title II of the Americans with Disabilities Act (ADA), which states, in part, that “no otherwise qualified disabled individual shall, solely by reason of such disability, be excluded from the participation in, be denied the benefits of, or be subject to discrimination” in programs or activities sponsored by a public entity such as the institution.
This procedure is available to all persons.
Steps for Filing a Complaint
A complaint should be addressed to the institutional ADA Coordinator. The assistant vice president for Student Affairs has been designated by the president to coordinate ADA compliance efforts.
A complaint may be made verbally or in writing, preferably in writing, and must provide the name and address of the person making it and a brief description of the alleged violation of ADA regulations.
A complaint must be filed within 10 working days after the complainant becomes aware of the alleged violation.
The ADA Coordinator will investigate the complaint. The investigation will include, but not necessarily be limited to, interviews with the complainant and with college personnel in charge of the area in which the alleged violation occurred. All interested parties will be provided an opportunity to submit evidence relevant to the complaint, and the investigation will be conducted in a manner which protects any due process rights of parties concerned and also insures that the institution complies with the ADA and its implementing regulations.
When the investigation is complete, the ADA Coordinator will issue a written determination concerning the validity of the complaint and a description of the resolution, if any. This statement will be provided to the complainant no later than 20 working days following receipt of the complaint.
Steps for Filing an Appeal
The complainant may request a reconsideration of the case in instances where the complainant is dissatisfied with the resolution. Request for reconsideration should be made in writing to the President within 10 working days from receipt of the determination.
Maintenance of Records
The ADA Coordinator will maintain files and records of the institution relating to the complaint.
Cancellation of Classes Due To Weather or Road Conditions
For information related to the cancellation of classes due to inclement weather, please check the college’s Web site at www.ws.edu, the college’s Facebook and Twitter pages, the Senators Emergency Text system, or call the college’s student information line, 1-800-225-4770, option 1; the Sevier County Campus, 865-774-5800, option 7; the Greeneville/Greene County Campus, 423-798-7940, option 7; or the Claiborne County Campus, 423-626-6200, option 7. Also, please monitor local TV and radio stations for weather-related announcements.
Students and employees are requested to check for updated messages once a decision has been made because on occasion, due to an unexpected and sudden change in the weather and road conditions, a decision is modified. In all instances decisions are made with the safety of students and employees foremost in consideration but with an attempt to have classes if possible. However, on a day or evening when classes are being conducted and weather conditions are questionable, students are advised to use individual judgment on whether or not to attend classes. Students will be provided an opportunity to make up work missed for absences incurred for days when conditions are questionable but classes are meeting.
Changes in or cancellation of classes will be announced on the following stations:
||WCRK AM 1150, WMTN AM 1300, WJDT FM 106.5, WBGQ FM 100.7
||WLIK AM 1270, WNPC AM 1060
||WIVK FM 107.7, WNOX FM 100.3, WATE-TV (ABC), WBIR-TV (NBC), WVLT-TV (CBS) WIMZ FM 103.5, WOKI FM 98.8
||WLMU FM 91.3, WCXZ AM 740
||WGRV AM 1340, WIKQ FM 103.1, WSMG AM 1450
||WRGS FM 94.5, WEYE FM 104.3
||WSEV FM 105.5
||WNTT AM 1250
||WKPT-TV (ABC), WTFM FM 98.5, WJHL-TV (CBS)
Snow and Ice Clearance Schedule
In order to facilitate safe vehicular and pedestrian movement on college property during periods of inclement weather, Walters State maintains a systematic schedule for clearing snow and/or ice and salting, if necessary, campus walkways, parking lots, and roadways. The priority of work for the various areas of college property is as follows: (1) primary walkways, (2) roadways, (3) parking lots, and (4) secondary walkways.
As a safety precaution, students, faculty, and staff should use the primary walkways to access college facilities. The primary walkways are shown in the map .
Normally, the primary walkways will be cleared and, if necessary, salted prior to the start of the day’s classes. In addition, continuous related maintenance efforts will be provided throughout the day for as long as conditions remain such that re-icing could occur.