06:46:00 Employee Communication Via Electronic Mail

Purpose

To establish guidelines regarding employee communications through WSCC electronic email.

Policy

WSCC provides each employee an official college-assigned email account. Official institutional communications will be sent to the college-provided email address. Employees should recognize that official WSCC email is a valid communication mechanism. Therefore, the college has the right to send communications to employees via email and the right to expect that those communications are received and read in a timely fashion.

All users of institutional email systems must recognize there is no expectation of privacy and that utilizing unencrypted email is not a secure means of transmitting confidential information. The institution does have policies that regulate the distribution of personal identifiable information via email and other electronic mean (see source/reference above). Sensitive information including personal information, social security numbers, evaluations, grades, and financial information should be restricted when utilizing email. 11/09; 08/13; 05/16