09:20:00 Emergency Preparedness Weekend Operations

PURPOSE

The purpose of this policy is to establish emergency preparedness protocol and guidance for weekend operations when staff is limited on campus.

POLICY

Safety on campus is the responsibility of each individual. As a guide to actions that should be taken it is the policy of Walters State Community College that emergency preparedness information will be distributed to all new employees upon being hired and attending a scheduled orientation. The full Emergency Preparedness Plan will be made available to all employees on the College’s web site under password protection. Emergency Preparedness flip chart guides will be posted in each classroom and office. 

Because of the limited number of persons on campus during weekend operations, it will be important for all faculty and adjunct faculty,  Distance Education staff and Campus Police to be familiar with the basic protocols for evacuation, relocation, and lockdown and sheltering-in-place. In most instances, the Emergency Message System (EMS) will be activated, clear, and concise instructions given. In all situations where Campus Police cannot be contacted, call local emergency dispatch by dialing 911. Then take the appropriate action as warranted.

WEEKEND OPERATIONS PROCEDURES

In the event an emergency requiring evacuation or relocation occurs during weekend operations, primary responsibility for emergency notification rests with the Campus Police Department. Personnel are limited during the weekend. In most occurrences, the Campus Police Office will be first alerted to impending disaster information. The on duty officer will activate the Emergency Message System for the affected building/campus. Any personnel utilizing campus buildings during the weekend, to include adjunct faculty or guest instructors should be familiar with the building emergency action plan for the building occupied and be able to initiate, execute, and/or follow the building emergency action plan for the building occupied. 

Procedures for activating the Emergency Preparedness Plan:

1. Notify Campus Police and provide:
2. Name
3. Location to include building, room number or area.
4. Details concerning what is occurring and if there are injuries.

If contact cannot be made with Campus Police, dial 911 and provide:

1. Name
2. Location to include building, room number or other location.
3. Details concerning what is occurring and if there are injuries.
4. Remain on the line to answer any questions needed.

After making contact with campus and/or local police, immediately initiate the building emergency plan for outside evacuation, inside relocation, or lockdown as the situation warrants. 

If contact is first made with Campus Police, the on-duty officer will notify outside emergency service agencies of the incident as warranted.  The on duty Campus Police officer will establish a command post at or near the incident scene and direct arriving emergency responders to a designated staging area. When the situation is under control, Campus Police will notify individuals at the designated evacuation rally points and/or relocation areas with further instructions.

10/19