| Revision Responsibility: |
Executive Council |
| Responsible Executive Officer: |
Assistant Vice President for Institutional Effectiveness and Compliance |
Standing Committees
Walters State has established standing committees consistent with the mission of the college, and policies and guidelines promulgated by the Tennessee Board of Regents and the Southern Association of Colleges and Schools Commission on Colleges. Standing committees are listed in the Policies and Procedures Manual published on the institutional website. Each standing committee has a specific purpose, and specializes in the consideration of particular subject areas. For the purposes of this policy, the term committee shall mean any body listed in the Policies and Procedures Manual regardless of title; e.g. committee, council, board, etc.
Membership :
Membership on committees is as stated on the individual committee information page in the Policies and Procedures Manual. For the purpose of committee membership, where faculty representation is stipulated, faculty members appointed or elected to a committee shall be full-time faculty members. Academic division deans are not eligible for membership.
Recognizing the importance of committees, membership carries an expectation of attendance at all meetings and active support of the committee’s work.
Election of Faculty Members by Academic Division:
When faculty representation is determined by academic division, each division dean should ensure that the chosen representative has been elected by ballot or consensus of all faculty members associated with that division. Appointments to committee positions by division deans is allowed only in extenuating circumstances and only with approval of the vice president for Academic Affairs.
Meetings
Regular meetings shall be held as stated on the individual committee information page in the Policies and Procedures Manual in such times and places as the committee chair designates. The chair may suspend or postpone meetings provided the committee fulfills its purpose in a reasonable time and manner. Special meetings may be held by call of the chair or upon written request of a majority of committee members.
Minutes:
Each committee chair is responsible for the work of his/her committee including recording and maintaining copies of meeting minutes or other evidence of the committee’s work product. The outgoing chair is responsible for transferring relevant materials to the incoming chair when changes in leadership occur.
Recommendations:
Committee recommendations must be forwarded in electronic format to the president through the committee chair or appropriate vice president.
Establishment of Committees:
Standing committees may be established by Executive Council where the business of the college warrants the action. Other groups — task forces, ad hoc committees, subcommittees, and the like — may be established by action of the Council of Vice Presidents or a member of the Executive Council for his/her area of responsibility subject to the approval of the president. Normally, non-standing committees are formed for a specific purpose and time. Non-standing committees may be formed from existing standing committees to the extent they submit reports or recommendations to one of these standing committees. The membership of subcommittees or ad hoc committees is not, however, restricted to those who are members of the major committees.
Exceptions to this policy may be made by the president.
02/21; 08/22
|