04:17:00 Student Communication Policy Via Electronic Mail

Revision Responsibility:	Executive Director of Information and Educational Technologies & Chief Information Officer
Responsible Executive Officer:	Vice President for Student Services

Purpose

To outline use of student email accounts.

Policy

WSCC provides each student with an official college-assigned email account. Official institutional communications will be sent to the student’s college email address. Students should recognize that official WSCC email is a valid communication mechanism and the official communication source of the college. Therefore, the college has the right to send communications to students via email and the right to expect that those communications are received and read in a timely fashion. Although students may choose to forward college email to an external email account, they are responsible for all information, including attachments.

All users of institutional email systems must recognize there is no expectation of privacy and that utilizing unencrypted email is not a secure means of transmitting information. The institution does have policies and guidelines that regulate the distribution of personal identifiable information via email and other electronic means. Sensitive information including personal information, social security numbers, evaluations, grades, and financial information should be restricted when utilizing email.

11/09; 05/16; 03/23