06:36:00 Charitable Organization Solicitation

Purpose

To establish an institutional guideline to be followed for charitable organization solicitation. The policy implements TBR Guideline P-140 regarding solicitation and payroll deductions for charitable organizations.

Policy

1. Types of charitable organizations which will be considered
   Only organizations which are supported by voluntary contributions and which provide direct and substantial health and human services to Tennessee Board of Regents employees, their families, and other Tennesseans and/or provide substantial financial support to health, human services, and environmental agencies that provide significant services to Tennesseans and have a substantial presence in the state will be considered for inclusion in the annual charitable giving campaign. Charitable organizations must be approved by the Tennessee Board of Regents.
    
2. Annual Enrollment Period
   The annual enrollment period for charitable organization deductions shall be held annually during a specified period between the dates of September 1st through November 15th. TBR directives could change the dates of the annual enrollment period. New employees will be permitted to authorize charitable organization deductions during the first full calendar month of service.
    
3. Methods of payroll deduction
   Employees may select a one-time lump sum deduction or monthly deductions. One-time deduction will be taken out of the January paycheck. Monthly deduction is January through December. Contribution amounts must be divisible by 12 in order to simplify the payroll process.
    
4. Requirements and limitations
   Employees will be limited to three charitable organization deductions. 10/95; 08/04; 03/06; 08/13; 05/16